Head of Corporate Secretarial & Board Governance

BNY; Pittsburgh (Allegheny County); On-site; USD 90,000 - 130,000; Full time

Job summary

BNY is seeking a seasoned Corporate Secretary professional to support the Office of the Corporate Secretary for U.S. subsidiary boards.

You will prepare governance documents, manage board materials, and coordinate meetings with cross-functional teams, ensuring regulatory and client requirements are met. The role involves maintaining entity records, handling KY C, audits, and due diligence, and collaborating with CT Corporation and internal stakeholders.

Qualifications

• Bachelor’s degree or paralegal certificate required, or the equivalent combination of education and experience.
• 5+ years of experience at a law firm and/or in a public company legal department focused on corporate secretarial matters.
• Experience in a financial services firm is preferred.
• High proficiency in Microsoft Office applications.
• Experience with entity management systems is a plus.
• Strong ability to prioritize, work independently, and maintain confidentiality.

Responsibilities

• Prepare, organize, and maintain corporate governance documents including agendas, resolutions, minutes, and related board materials.
• Coordinate and plan Board meeting schedules and logistics.
• Prepare presentation materials for Board meetings with internal partners.
• Serve as a key contact for Board-related information and regulatory inquiries.
• Maintain accurate legal entity records across a complex corporate structure.
• Coordinate with stakeholders for KYC, regulatory, and audit requests.
• Draft and manage incumbency and authority certificates and related documents.
• Interface with CT Corporation for entity-related filings and service of process.
• Coordinate apostille, notarization, legalization, and shipment of documents.
• Support corporate secretarial processes, recordkeeping, and special projects.

Skills

Attention to detail

Advanced verbal and written

Time management

Education

Bachelor’s degree or paralegal certificate

Paralegal certification (ABA/NALS/NFPA/NALA)

Tools

Microsoft Office

GEMS or similar entity management system

Job description

BNY is seeking a seasoned Corporate Secretary professional to support the Office of the Corporate Secretary for U.S. subsidiary boards.

You will prepare governance documents, manage board materials, and coordinate meetings with cross-functional teams, ensuring regulatory and client requirements are met. The role involves maintaining entity records, handling KY C, audits, and due diligence, and collaborating with CT Corporation and internal stakeholders.