Executive Assistant, Board & Governance (Hybrid)

People Inc.; New York (NY); Hybrid; USD 55,000 - 66,000; Full time

Job summary

People Inc. in New York City seeks an Executive Assistant for Corporate Governance & Board Operations to support the Deputy General Counsel and the legal leadership team, coordinating board logistics and preparing materials for meetings.

The successful candidate will manage confidential information with discretion, maintain board records and governance documents, and partner with executive leadership to ensure timely, accurate communications and flawless execution of governance processes.

Qualifications

• 5+ years of executive administrative or paralegal experience supporting C-suite executives, preferably within a Legal department.
• Experience supporting a Chief Legal Officer, General Counsel, Corporate Secretary, or Board of Directors strongly preferred.
• Experience handling highly confidential legal, employment, corporate governance, or executive information.
• Experience coordinating Board of Directors meetings and preparing Board materials preferred.
• Experience working in a publicly traded company or highly regulated environment is a plus.

Responsibilities

• 75% Board of Directors & Corporate Governance Support: manage logistics for Board and Committee meetings, schedule, facilities, and virtual arrangements; prepare and distribute confidential Board materials, agendas, and presentations; maintain the Board portal; coordinate reports and presentations for Board books; track action items and retain governance documentation; assist with director onboarding and shareholder meetings; oversee resolutions and executive certifications.
• 10% Operational Excellence: identify opportunities to improve administrative processes; build relationships across Legal, HR, Finance, and Executive Leadership; anticipate business needs and propose solutions to enhance executive effectiveness.
• 10% Executive Admin Support to Deputy General Counsel, Head of Corporate Legal Affairs & Litigation: calendar management, travel, expenses, and communications; facilitate legal operations (meeting coordination, document management, contract administration, budgeting, vendor support).
• 5% Executive and Legal Team Support Back-Up: provide coverage during absence, including calendar, travel, expenses, and communications, meeting coordination, document management, contract administration, budgeting, and vendor support.

Skills

Executive support

Board liaison

Confidentiality

Communication

Organization

Problem solving

Relationship building

Independent work

Education

Bachelor’s degree

Tools

MS Office

Outlook

Excel

Word

PowerPoint

Zoom

Google Workspace

Job description

People Inc. in New York City seeks an Executive Assistant for Corporate Governance & Board Operations to support the Deputy General Counsel and the legal leadership team, coordinating board logistics and preparing materials for meetings.

The successful candidate will manage confidential information with discretion, maintain board records and governance documents, and partner with executive leadership to ensure timely, accurate communications and flawless execution of governance processes.