Executive Assistant, Board Governance & Operations (Hybrid)

Meredith Corporation; New York, Northern (NY, KY); Hybrid; USD 55,000 - 83,000; Full time

Benefits offered by this job

Medical benefits

401(k) match

Paid time off

Hybrid schedule

Job summary

People Inc. in New York City seeks an Executive Assistant to Corporate Governance & Board Operations to provide high-level administrative and governance support to the Deputy General Counsel and legal leadership.

You will coordinate Board materials, manage meetings, and maintain governance records with the Board portal, ensuring confidentiality and executive-level service. The role combines 75% governance support with operational improvements and executive admin duties, offering hybrid in-office

Qualifications

• Bachelor’s degree in Business Administration, Legal Studies, or related field preferred.
• 5+ years of executive administrative or paralegal support to C-suite executives, preferably in legal dept.
• Experience supporting Chief Legal Officer, General Counsel, Corporate Secretary, or Board of Directors preferred.
• Experience handling confidential legal, employment, corporate governance, or executive information.
• Experience coordinating Board meetings and preparing Board materials preferred.

Responsibilities

• 75% Board of Directors & Corporate Governance support: manage logistics for Board/Committee meetings, schedule, facilities, virtual arrangements; prepare and distribute confidential Board materials; maintain Board portal and update documents; collect reports from executives for Board books; track action items and resolutions; maintain governance records; assist with onboarding and shareholder meetings; oversee execution and retention of resolutions and certifications.
• 10% Operational Excellence: identify process improvements within Legal, build relationships across Legal, HR, Finance, and Executive Leadership; anticipate needs and propose solutions.
• 10% Executive Admin Support to Deputy General Counsel & Head of Corporate Legal Affairs: calendar management, travel planning, expenses; facilitate legal operations, meeting coordination, document management, budgeting, vendor support.
• 5% Back-up to Executive Legal Assistant: calendar/travel/expenses, meeting coordination, document management, contract administration, budgeting, vendor support.

Skills

MS Office Proficiency

Board governance experience

Executive support

Communication skills

Discretion & confidentiality

Education

Bachelor’s degree in Business Admin / Legal Studies

Tools

Microsoft Outlook

Zoom

Google Workspace

Board portal software

Job description

People Inc. in New York City seeks an Executive Assistant to Corporate Governance & Board Operations to provide high-level administrative and governance support to the Deputy General Counsel and legal leadership.

You will coordinate Board materials, manage meetings, and maintain governance records with the Board portal, ensuring confidentiality and executive-level service. The role combines 75% governance support with operational improvements and executive admin duties, offering hybrid in-office