Hybrid Executive Assistant: Board & Governance Ops

Meredith Corporation; Town of Liberty (NY); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

Unlimited PTO

401K plan

Job summary

People Inc. in New York is seeking an Executive Assistant focused on Corporate Governance & Board Operations to support the Deputy General Counsel and legal leadership.

The role manages Board logistics, prepares confidential materials, and maintains governance records with a strong emphasis on discretion and accuracy. The position is hybrid with in-office NYC 3 days a week and up to 2 remote days, collaborating across Legal, HR, Finance, and executive leadership to drive governance initiatives

Qualifications

• Bachelor’s degree in Business Administration, Legal Studies, or related field.
• 5+ years of executive administrative or paralegal experience supporting C-suite executives, preferably within a Legal department.
• Experience supporting a Chief Legal Officer, General Counsel, Corporate Secretary, or Board of Directors preferred.
• Experience handling highly confidential legal, employment, corporate governance, or executive information.
• Experience coordinating Board of Directors meetings and preparing Board materials.
• Experience in a publicly traded company or highly regulated environment is a plus.

Responsibilities

• Manage logistics for Board and Committee meetings, including scheduling, facilities, and virtual arrangements.
• Prepare and distribute confidential Board materials, agendas, and presentations per established timelines.
• Maintain the Board portal to ensure secure and timely document updates.
• Coordinate the collection of reports and presentations from executive leadership for Board books.
• Track Board action items, resolutions, and follow-up requests to ensure timely completion.
• Maintain official corporate records, including minutes, resolutions, and governance documentation.
• Assist with governance initiatives, such as calendars, director onboarding, and shareholder meetings.
• Oversee the execution and retention of resolutions, written consents, and executive certifications.
• Identify opportunities to improve administrative processes within the Legal department.
• Build relationships across Legal, HR, Finance, and Executive Leadership.
• Anticipate business needs and propose solutions to enhance executive effectiveness.

Skills

Board governance

Calendar management

Executive support

Confidentiality

C-suite support

MS Office

Zoom

Google Workspace

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Zoom

Google Workspace

Job description

People Inc. in New York is seeking an Executive Assistant focused on Corporate Governance & Board Operations to support the Deputy General Counsel and legal leadership.

The role manages Board logistics, prepares confidential materials, and maintains governance records with a strong emphasis on discretion and accuracy. The position is hybrid with in-office NYC 3 days a week and up to 2 remote days, collaborating across Legal, HR, Finance, and executive leadership to drive governance initiatives