Senior Executive Assistant: Board & Calendar Master

Beacon Hill Staffing Group; Brookhaven (GA); On-site; USD 41,000 - 49,000; Full time

Job summary

Beacon Hill Staffing Group seeks an Executive Assistant to provide high-level administrative support to senior leadership in a large healthcare environment. The role emphasizes proactive calendar management, complex meeting coordination, and expense processing within an onsite setting.

The ideal candidate brings 5–7+ years of executive support experience, advanced Microsoft Office skills, and strong communication abilities to manage calendars, travel, and board-related activities.

Qualifications

• Bachelor's degree in business, healthcare, or related field.
• 5-7+ years of administrative or executive support experience.
• Experience supporting senior executives and managing complex calendars.
• Experience coordinating multi-stakeholder and executive-level meetings.
• Experience preparing agendas, taking minutes, tracking follow-up items, and managing meeting logistics.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Experience with Concur for travel and expense management preferred.
• Excellent written and verbal communication skills.
• Strong organizational, customer service, and interpersonal skills.
• Ability to anticipate needs and work proactively with limited direction.
• Strong attention to detail and ability to manage multiple priorities.
• Board or senior leadership meeting coordination experience preferred.

Responsibilities

• Manage complex executive calendars, appointments, and scheduling priorities.
• Proactively anticipate scheduling needs and help executives effectively manage their time.
• Coordinate multi-stakeholder meetings, leadership sessions, retreats, and quarterly Board meetings.
• Prepare agendas, meeting materials, minutes, and follow-up documentation.
• Coordinate meeting logistics including rooms, catering, attendee communications, parking, directions, audiovisual setup, and hybrid meeting preparation.
• Process and reconcile expense reports, invoices, and financial transactions.
• Coordinate executive travel and related expenses.
• Maintain payroll and timekeeping reports, including vacation, sick time, and other schedule information.
• Manage incoming calls, correspondence, mail, and email as requested.
• Maintain confidential electronic and paper filing systems.
• Coordinate with internal leaders, project managers, consultants, vendors, and other Executive Assistants.
• Provide administrative support for special projects and committees.
• Serve as backup support for other Executive Assistants as needed.
• Maintain professional relationships with internal and external stakeholders.

Skills

Executive support

Calendar management

Meeting coordination

Communication skills

Organizational skills

Multitasking

Interpersonal skills

Proactive work

Education

Bachelor's degree in business or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Office Suite

Concur for travel and expense management

Job description

Beacon Hill Staffing Group seeks an Executive Assistant to provide high-level administrative support to senior leadership in a large healthcare environment. The role emphasizes proactive calendar management, complex meeting coordination, and expense processing within an onsite setting.

The ideal candidate brings 5–7+ years of executive support experience, advanced Microsoft Office skills, and strong communication abilities to manage calendars, travel, and board-related activities.