Executive Assistant to CEO | Board & Global Travel Lead

Beacon Hill Staffing Group; Washington (District of Columbia); On-site; USD 150,000 - 175,000; Full time

Benefits offered by this job

Bonus program

Retirement contribution

Job summary

Beacon Hill Staffing Group, a leading DC-based employer, seeks a high-level Executive Assistant to support the CEO at the DC headquarters. The role focuses on calendar management, meeting logistics, travel arrangements, and expense processing with meticulous attention to detail.

The position requires 10+ years in executive support (5+ at C-level), strong MS Office skills, Gmail, Concur, and QuickBooks, and a collaborative, white-glove approach for board members and stakeholders.

Qualifications

• 10+ years of executive support experience, including 5+ at the C-level.
• Bachelor's degree is preferred, but not required.
• Strong tech skills including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Gmail, Concur, and QuickBooks familiarity.
• High level of detail orientation with the ability to proactively multitask and prioritize.
• Enjoy collaborating within a tight-knit office and providing white glove customer service to board members and stakeholders.

Responsibilities

• Manage the CEO's daily calendar, anticipating conflicts and ensuring the CEO is prepared for each day.
• Coordinate internal, external, and board meeting logistics - preparing agendas and presentations, booking venue(s) and hotels, and handling communication and RSVP tracking.
• Book domestic and international travel arrangements, including flights, hotels, car service, and additional needs.
• Prepare and process expense reports; additionally, will review expense reports of other staff members for approval.
• Support the small DC office with operational support including tasks tied to office management, new hire preparation, and basic invoice tracking and payments.
• Special projects and other tasks as assigned.

Skills

Executive support

Calendar management

Communication

Customer service

Detail orientation

Education

Bachelor's degree

Tools

MS Office

Gmail

Concur

QuickBooks

Job description

Beacon Hill Staffing Group, a leading DC-based employer, seeks a high-level Executive Assistant to support the CEO at the DC headquarters. The role focuses on calendar management, meeting logistics, travel arrangements, and expense processing with meticulous attention to detail.

The position requires 10+ years in executive support (5+ at C-level), strong MS Office skills, Gmail, Concur, and QuickBooks, and a collaborative, white-glove approach for board members and stakeholders.