Senior Executive Assistant, Alumni & Constituent Engagement

Washington University in St. Louis; EE. UU.; Presencial; USD 35.000 - 54.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Vacation and holidays

Health insurance

Metro transit U-Pass

Retirement plan (403(b))

Tuition assistance for you and family

Descripción de la vacante

Washington University in St. Louis is seeking a Senior Coordinator for Alumni and Constituent Engagement to coordinate the daily operations, communications, and scheduling for the AVC and provide support to the ED.

The role ensures timely information, organized follow-through, and efficient coordination for informed decision-making. The position requires a Bachelor's degree, 2 years of relevant experience, and strong skills in communication, project and calendar management, and event planning.

Formación

• Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant Experience (2 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Responsabilidades

• Coordinate executive-level schedules, communications, travel, and expense processing for the AVC, with secondary support to the ED as capacity allows.
• Manage incoming communications and correspondence, draft routine responses on the AVC’s behalf, and serve as the central point of contact for the AVC’s office.
• During the AVC’s transition, coordinate introductory meetings with key university partners and help establish office processes and systems.
• Serve as the primary liaison between the AVC and the ACE team.
• Manage incoming requests and inquiries, determining which can be resolved directly and which require escalation, and provide timely status updates to requesters.
• Maintain the ACE team calendar and ensure key deadlines and milestones are communicated well in advance.
• Coordinate meeting preparation for the AVC by assembling briefing materials and background information in advance.
• Support leadership meetings by compiling, editing, and formatting presentation materials and coordinating meeting logistics, including room setup and technology.
• As requested, attend meetings to capture notes, track action items, and distribute follow-up to attendees.
• Coordinate special projects for the AVC, including compiling materials for leadership and volunteer board meetings, organizing planning sessions or retreats, and tracking progress on departmental initiatives.
• Prepare, edit, and proofread documents and reports.
• Contribute to team culture and departmental engagement by supporting internal events and participating in planning for social and professional development activities for the ACE team.
• Perform other duties as assigned in support of the department, including periodic evening and weekend work in support of ACE events.

Conocimientos

Active Listening

Communication

Confidentiality

Database Management

Deadline Management

Detail-Oriented

Event Management

Event Planning

Learning Quickly

Listening Effectively

Material Preparation

Meeting Organization

Microsoft Office

Multitasking

Office Technologies

Organizing

Professional Etiquette

Project Management

Relationship Building

Scheduling

Sound Judgment

Time Management

Work Collaboratively

Zoom Video

Educación

Bachelor’s degree

Herramientas

Microsoft Office

Zoom Video

Descripción del empleo

Washington University in St. Louis is seeking a Senior Coordinator for Alumni and Constituent Engagement to coordinate the daily operations, communications, and scheduling for the AVC and provide support to the ED.

The role ensures timely information, organized follow-through, and efficient coordination for informed decision-making. The position requires a Bachelor's degree, 2 years of relevant experience, and strong skills in communication, project and calendar management, and event planning.