Advancement Services Operations Lead

Washington University; St. Louis (MO); On-site; USD 34,000 - 41,000; Full time

Job summary

Washington University in St. Louis is seeking a Senior Coordinator for Advancement Services to provide high-level support to the AVC and the Advancement Services team. The role involves coordinating complex projects, managing gift and records processes, and preparing reports for leadership.

The position demands strong communication, calendar management, and data reporting skills, with experience in higher education or not-for-profit environments preferred. Based in St.

Qualifications

• Bachelor’s degree or equivalent combination of education and/or experience.
• Minimum 2 years of relevant experience.
• Experience in higher education or not-for-profit environment preferred.

Responsibilities

• Coordinate advancement services projects and scheduling.
• Manage outreach to advancement and university staff on gift and records management.
• Collaborate with senior leaders and teams on BI, Gift Operations, Records Management, and Prospect Development.
• Prepare, edit, and proof documents, reports, and presentations for the AVC.
• Oversee weekly gift receipting process and related duties.
• Create and maintain multiple reports for the AVC and functional areas; ad hoc reporting.

Skills

Business Relationship Building

Collaboration

Communication

Confidentiality

Customer Service

Database Management

Datasets

Deadline Management

Detail-Oriented

Event Management

Event Planning

Learning Quickly

Material Preparation

Meeting Organization

Microsoft Excel

Microsoft Office

Multitasking

Office Management

Organizing

Professional Etiquette

Professional Integrity

Project Management

Scheduling

Education

Bachelor’s degree or combination of education and/or experience

Tools

Microsoft Excel

Microsoft Office

Job description

Washington University in St. Louis is seeking a Senior Coordinator for Advancement Services to provide high-level support to the AVC and the Advancement Services team. The role involves coordinating complex projects, managing gift and records processes, and preparing reports for leadership.

The position demands strong communication, calendar management, and data reporting skills, with experience in higher education or not-for-profit environments preferred. Based in St.