Senior Executive Assistant & Admin Team Lead

Cohere; United States; Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Weekly lunch stipend

Health and dental benefits

RRSP matching and 401K/Pension

Parental Leave top-up

Enrichment benefits

Education stipend

Vacation and travel budgets

Home office stipend

Office-offsite and coworking support

Job summary

United States Digital Space LLC is seeking an experienced Executive Assistant to support the SVP of People and lead a global EA team. You will coordinate calendars, travel, and strategic initiatives, while ensuring confidentiality and efficient operations across departments.

Ideal candidates have 7+ years in executive support, 2+ years leading an admin team, and excellent communication with C-level stakeholders.

Qualifications

• 7+ years of experience working as an Executive Assistant or equivalent experience.
• 2+ years of experience managing a high performing Admin team.
• Strong proactive mindset and anticipation of others needs.
• Experience partnering with senior leaders in a fast-paced, innovative environment.
• Strong written and verbal communication with C-level stakeholders.
• Discretion, tact and professionalism in confidential matters.
• Detail-oriented, organized, and able to handle tight deadlines.

Responsibilities

• Manage day-to-day schedule for the SVP of People, including calendaring and meetings to ensure a balanced workday.
• Coordinate internal and external meetings and assist with documentation as needed.
• Oversee travel arrangements and logistics for leadership, including flights, accommodations, and expenses.
• Act as strategic partner to executive, driving cross-functional initiatives for productivity.
• Collaborate with department leads to drive planning, priorities, and executive productivity.
• Lead and develop part of the EA team, including 1:1s and performance management.
• Promote collaboration and efficiency across departments within the EA team.
• Identify new ways to add value and optimize operations and processes.

Skills

Executive support

Calendar management

Travel logistics

Cross-functional collaboration

Stakeholder communication

People management

Tools

Slack

Google Calendar

Google Sheets

Google Slides

Job description

United States Digital Space LLC is seeking an experienced Executive Assistant to support the SVP of People and lead a global EA team. You will coordinate calendars, travel, and strategic initiatives, while ensuring confidentiality and efficient operations across departments.

Ideal candidates have 7+ years in executive support, 2+ years leading an admin team, and excellent communication with C-level stakeholders.