Senior Executive Assistant to C‑Suite Leaders

Telemetry Today LLC; Miami (FL); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Company Match

Paid Time Off (PTO) and Holidays

Long-Term Disability (LTD)

Job summary

AST SpaceMobile is seeking an experienced Executive Administrative Assistant to support two C-level executives. The role requires managing complex calendars across multiple time zones, coordinating domestic and international travel, and preparing briefing notes, agendas, and board materials.

The successful candidate will triage communications, draft responses, and maintain confidentiality on sensitive matters while helping manage the leadership team's operating cadence and budget tracking.

Qualifications

• 7+ years as an executive assistant, including 3+ years supporting a C-suite or senior VP-level leader.
• Advanced proficiency with Google Workspace or Microsoft 365, including calendar, email, docs, spreadsheets, and presentations.
• Experience with expense, travel, and collaboration tools (e.g., Concur, Expensify, Teams, Zoom, Perk, Ramp).
• Demonstrated ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Manage a complex, high-volume calendar across time zones, prioritizing meetings with customers, partners, board, and executives.
• Coordinate travel planning, itineraries, and expense reporting for domestic and international trips.
• Draft responses, triage inbox, and maintain timely communication for two C-level executives.
• Prepare briefing notes, agendas, decks, and pre-reads for leadership reviews and board meetings.
• Support onboarding logistics for new leaders and help maintain leadership team meeting cadence.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Organization under pressure

Education

Bachelor's degree in business administration, communications, or related field

Tools

Google Workspace

Microsoft 365

Concur

Expensify

Teams

Zoom

Salesforce

HubSpot

Gong

Ramp

Job description

AST SpaceMobile is seeking an experienced Executive Administrative Assistant to support two C-level executives. The role requires managing complex calendars across multiple time zones, coordinating domestic and international travel, and preparing briefing notes, agendas, and board materials.

The successful candidate will triage communications, draft responses, and maintain confidentiality on sensitive matters while helping manage the leadership team's operating cadence and budget tracking.