Senior Executive Assistant

Arrow-Search-Partners; New York (NY); Presencial; USD 90 000 - 140 000; Tempo integral

Resumo da oferta

Arrow Search Partners is seeking a seasoned Executive Assistant to provide high-level support to senior leadership in a fast-paced, global firm. You will manage complex calendars, coordinate domestic and international travel, and handle confidential information with discretion.

You will act as a liaison to internal teams, clients, and external stakeholders, driving strategic initiatives and ensuring efficient operations across the executive office.

Qualificações

• 8-10 years of high-level executive support experience.
• Ability to handle confidential information is a must.
• Experience booking travel and planning events.
• Experience with Slack, Confluence, and SharePoint.

Responsabilidades

• Provide high-level executive support to senior leadership balancing strategic priorities with complex day-to-day administrative needs.
• Manage ever-changing calendars and competing priorities, proactively identifying conflicts, optimizing schedules, and ensuring executive time is allocated effectively.
• Oversee executive communications, exercise sound judgment in prioritizing and responding to sensitive matters, and serve as a key liaison to internal teams, clients, and senior external stakeholders.
• Coordinate complex domestic and international travel, executive meetings, and high-level events, anticipating logistical needs and ensuring seamless execution.
• Take ownership of special projects and strategic initiatives, driving deliverables forward, resolving challenges, and identifying opportunities to improve processes and operational efficiency.
• Anticipate executive needs, operate with a high degree of discretion and autonomy, and adapt to shifting business priorities in a fast-paced, high-level environment.

Conhecimentos

Executive support

Calendar management

Travel planning

Stakeholder liaison

Ferramentas

Slack

Confluence

SharePoint

Descrição da oferta de emprego

Our client is a global investment and technology development firm specializing in a diverse range of investment strategies including quantitative investing, fundamental investing, and private markets. The firm leverages advanced technology, data-driven research, and analytical expertise to identify investment opportunities across global markets.

Responsibilities

• Provide high-level executive support to senior leadership balancing strategic priorities with complex day-to-day administrative needs
• Manage ever-changing calendars and competing priorities, proactively identifying conflicts, optimizing schedules, and ensuring executive time is allocated effectively
• Oversee executive communications, exercise sound judgment in prioritizing and responding to sensitive matters, and serve as a key liaison to internal teams, clients, and senior external stakeholders
• Coordinate complex domestic and international travel, executive meetings, and high-level events, anticipating logistical needs and ensuring seamless execution
• Take ownership of special projects and strategic initiatives, driving deliverables forward, resolving challenges, and identifying opportunities to improve processes and operational efficiency
• Anticipate executive needs, operate with a high degree of discretion and autonomy, and adapt to shifting business priorities in a fast-paced, high-level environment

Requirements

• 8-10 years of high-level executive support experience
• Ability to handle confidential information is a must
• Experience booking travel and planning events
• Experience with Slack, Confluence, and SharePoint