Senior Executive Assistant to C‑Suite (Global)

AST SpaceMobile; Miami (FL); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Retirement Plan with Company 2x

Company-Paid STD & LTD Insurance

Company-Paid Life & AD&D Insurance

HSA & FSA Options

Employee Assistance Program

PTO & Holidays

Career Growth & Development

Job summary

AST SpaceMobile in Miami seeks an Executive Administrative Assistant to support two C-level executives. You will manage complex calendars across time zones, coordinate domestic and international travel, prepare reports, and maintain the operating rhythm.

The ideal candidate has 7+ years in EA roles, with 3+ years supporting C-suite, plus strong Google Workspace or Microsoft 365 skills and experience with expense/travel tools. You will support board meetings and executive reviews.

Qualifications

• 7+ years of progressive experience as an executive assistant, including 3+ years supporting a C-suite or senior VP-level leader.
• Advanced proficiency with Google Workspace or Microsoft 365, including calendar, email, docs, spreadsheets, and presentations.
• Experience with expense, travel, and collaboration tools (e.g., Concur, Expensify, Teams, Zoom, Perk, Ramp).
• Demonstrated ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Manage a complex, high-volume calendar across time zones, prioritizing meetings and critical engagements.
• Protect focus time and anticipate conflicts before they happen.
• Coordinate scheduling for direct reports and senior leaders, including QBRs and SLTs.
• Triage inboxes; draft responses and flag urgent items for executives.
• Serve as first point of contact for internal and external stakeholders, including customers and partners.
• Prepare briefing notes with context, attendees, and open issues for meetings.
• Help prepare for executive reviews, board meetings, and leadership offsites with agendas and decks.
• Track actions and follow up with teams on deliverables; compile leadership reports and dashboards.

Skills

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Communication

Relationship building

Adaptability

Education

Bachelor's degree in business administration

Tools

Google Workspace

Microsoft 365

Concur

Expensify

Teams

Zoom

Ramp

Salesforce

HubSpot

Job description

AST SpaceMobile in Miami seeks an Executive Administrative Assistant to support two C-level executives. You will manage complex calendars across time zones, coordinate domestic and international travel, prepare reports, and maintain the operating rhythm.

The ideal candidate has 7+ years in EA roles, with 3+ years supporting C-suite, plus strong Google Workspace or Microsoft 365 skills and experience with expense/travel tools. You will support board meetings and executive reviews.