Executive Assistant to Global Sales Leaders - Remote-Friendly

United States Digital Space LLC; United States; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Weekly lunch stipend

Health and dental benefits

401K/RRSP matching

Parental leave top-up

6 weeks of paid vacation

Offsite and travel budget

Job summary

United States Digital Space LLC is seeking an experienced Executive Assistant to support our leadership team in Toronto, New York, and beyond. You will manage calendars, coordinate meetings, arrange travel, and help with documentation and communications for the executives.

In a fast-moving, collaborative environment, you will proactively identify opportunities to improve operations, handle special projects, and maintain strict confidentiality.

Qualifications

• 3–7 years of experience as an Executive Assistant or equivalent.
• Proactive in anticipating needs and supporting senior leaders.
• Experience partnering with senior leaders in a fast-paced, growing environment.
• Experience managing multiple calendars and priorities.
• Strong written and verbal communication with C-level stakeholders.
• Discretion, tact and professionalism.
• Detail-oriented and organized, able to stay calm under deadlines.
• Familiar with Slack and Google Workspace tools.

Responsibilities

• Manage day-to-day schedules for the sales leadership team, including calendaring and meetings.
• Coordinate internal and external meetings (1:1s, partner meetings) and assist with documentation.
• Arrange international/domestic travel and logistics for leadership, including flights, accommodations, scheduling, and expenses.
• Identify value-added opportunities and help optimize operations and processes.
• Support team events, offsites, or community-building activities.
• Communicate effectively with stakeholders while maintaining confidentiality.
• Create and maintain internal documentation and format communications for leadership.

Skills

Calendar management

Stakeholder communication

Travel coordination

Project coordination

Proactive problem solving

Discretion & confidentiality

Detail-oriented

Remote-friendly teamwork

Tools

Slack

Google Calendar

Google Sheets

Google Slides

Job description

United States Digital Space LLC is seeking an experienced Executive Assistant to support our leadership team in Toronto, New York, and beyond. You will manage calendars, coordinate meetings, arrange travel, and help with documentation and communications for the executives.

In a fast-moving, collaborative environment, you will proactively identify opportunities to improve operations, handle special projects, and maintain strict confidentiality.