Senior EA to UK & EU Technology VPs — Remote

United States Digital Space LLC; United States; Remote; USD 82,000 - 133,000; Full time

Benefits offered by this job

Health coverage for you and dependents

Tech stipends for setup

Generous time off

Employee stock purchase plan (ESPP)

Job summary

United States Digital Space LLC is seeking an experienced Executive Assistant to support two Vice Presidents across our UK business and EMEA Technology organisation. You will manage calendars, travel, meetings, and documentation with precision across remote and hybrid setups.

Ideal candidates bring 8+ years in executive support, discretion, and strong collaboration skills, with proven experience in remote environments and board-level coordination.

Qualifications

• 8+ years of executive support experience supporting C-suite or Board-level leaders.
• Experience supporting two VPs or senior leaders in a fast-paced, cross-functional setting.
• Proven discretion and ability to handle confidential information.

Responsibilities

• Provide high-quality administrative support to two Vice Presidents.
• Manage inboxes, calendars, scheduling, and meeting prioritisation to use time effectively.
• Coordinate core meetings, agendas, materials, decks, and follow-up actions.
• Handle correspondence and document intake from the office facility.
• Prepare leaders for core meetings with documentation linked in invites and reminders.
• Coordinate team events, travel, and onsite/offsite meetings across locations.
• Plan monthly in-office days, book space, organise food, and ensure AV readiness.
• Arrange travel for both VPs, monitor delays and changes, and report promptly.
• Support expense reporting and Navan travel coordination.
• Prepare documents using Google Suite and Microsoft Office, leveraging AI tools.
• Provide coordination for UK and EMEA projects as needed.
• Engage with AI-enabled workflows and improve ways of working.
• Collaborate with the support team and provide cover during planned time off.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Cross-functional collaboration

Remote work experience

Discretion & confidentiality

Strong communication

Tools

Navan

Notion

Zoom

Google Suite

Microsoft Office

Job description

United States Digital Space LLC is seeking an experienced Executive Assistant to support two Vice Presidents across our UK business and EMEA Technology organisation. You will manage calendars, travel, meetings, and documentation with precision across remote and hybrid setups.

Ideal candidates bring 8+ years in executive support, discretion, and strong collaboration skills, with proven experience in remote environments and board-level coordination.