Senior Executive Assistant

Ascension; Wichita (KS); On-site; USD 48,000 - 68,000; Full time

Benefits offered by this job

Health coverage

403(b) retirement plan

Paid time off and holidays

Tuition assistance (Vocare)

Employee assistance program

Parental leave

Legal and pet insurance

Transit savings

Job summary

Ascension's Via Christi - Bayley in Wichita, KS is seeking an Administrative professional to provide executive support in the Administration department. You will manage a complex calendar, coordinate travel, meetings, and events for top leaders including the CHRO, CCO, and COO.

This role emphasizes careful documentation, meeting logistics, and producing reports/presentations to keep leadership aligned with organizational priorities.

Qualifications

• High School diploma equivalency or 1 year of applicable cumulative job specific experience required.
• Proven administrative experience supporting organizational leadership.
• Strong communication tailored for high-level interactions with stakeholders.

Responsibilities

• Provide administrative support for ministry executives; including CHRO, CCO, and COO.
• Manage a complex, high-volume calendar and coordinate travel, meetings and events.
• Oversee Board of Director meeting logistics, catering, agendas and document distribution.
• Record minutes and maintain official records from board/management meetings.
• Prepare reports and presentations to support executive messaging and communications.

Skills

Administrative experience

Communication skills

Organizational skills

Education

High School diploma equivalency or 1 year of applicable experience

Job description

• Schedule: Day l Full-time | Monday - Friday

Your future role at a glance

• Location: Wichita, KS
• Facility: Via Christi - Bayley
• Department: Administration
• Schedule: Day l Full-time | Monday - Friday

Via Christi associates are eligible for tuition discounts and priority placement in select healthcare programs through our academic partnership with Wichita State University.

How you’ll make an impact in this role

• Provide administrative support for ministry executives; including Chief Human Resource Executive, Chief Clinical Officer, and Chief Nursing Officer/Chief Operating Officer.


• Support the executive office by managing a complex, high-volume calendar and coordinating seamless travel, meetings, and special events ensuring the executives remain focused on organizational priorities.


• Coordinate Board of Director activities by overseeing meeting logistics, catering, preparing agendas, and document distribution, providing a professional experience for our governing leaders.


• Document key decisions by attending board and management meetings to record minutes and maintain official records, serving as a trusted guardian of institutional information.


• Support executive messaging by coordinating the preparation of reports and presentations, ensuring the leader is always equipped with the right materials to communicate effectively across the system.

What Minimum Requirements You’ll Need

Licensure / Certification / Registration

• Required Credential(s):
  
  • None Required.
  
  

Education

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. *Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

• Proven Administrative Experience: Prior track record directly supporting organizational leadership, including complex calendar and schedule management.


• Professional Communication Skills: Exceptional communication tailored for high-level interactions with key stakeholders, leaders, and team members.


• Critical Thinking & High-Level Organization: Exceptional organizational skills coupled with sound critical thinking to independently solve problems, prioritize competing demands, and keep operations running smoothly.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options


• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance


• Time to recharge: pro-rated paid time off (PTO) and holidays


• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning


• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources


• Family support: parental leave, adoption assistance and family benefits


• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

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