Senior Executive Assistant

Ascension Health; Wichita (KS); On-site; USD 67,000 - 91,000; Full time

Benefits offered by this job

Health coverage

403(b) retirement plan

Paid time off

Tuition assistance

Employee assistance program

Job summary

Ascension is seeking an experienced administrative professional to support senior ministry executives in Wichita. The role focuses on calendar management, travel coordination, and board logistics.

You will help prepare reports, minutes, and presentations, ensuring clear communication across the system. This full-time position offers comprehensive benefits and growth opportunities.

Qualifications

• High school diploma equivalency or 1 year of relevant experience.
• Required professional licensure/certification can be used in lieu of education or experience, if applicable.
• Proven administrative experience supporting organizational leadership.

Responsibilities

• Provide administrative support for ministry executives: CHRE, CCO, and CHO/COO.
• Manage a complex, high-volume calendar and coordinate travel, meetings and events.
• Coordinate Board of Directors activities: meeting logistics, catering, agendas, and document distribution.
• Attend meetings to record minutes and maintain official records.
• Prepare reports and presentations to support executive messaging across the system.

Skills

Administrative experience

Communication skills

Critical thinking

Organization

Education

High school diploma

Job description

Your future role at a glance

• Location: Wichita, KS

• Facility: Via Christi - Bayley

• Department: Administration

• Schedule: Day l Full-time | Monday - Friday

Via Christi associates are eligible for tuition discounts and priority placement in select healthcare programs through our academic partnership with Wichita State University.

How you’ll make an impact in this role

• Provide administrative support for ministry executives; including Chief Human Resource Executive, Chief Clinical Officer, and Chief Nursing Officer/Chief Operating Officer.

• Support the executive office by managing a complex, high-volume calendar and coordinating seamless travel, meetings, and special events ensuring the executives remain focused on organizational priorities.

• Coordinate Board of Director activities by overseeing meeting logistics, catering, preparing agendas, and document distribution, providing a professional experience for our governing leaders.

• Document key decisions by attending board and management meetings to record minutes and maintain official records, serving as a trusted guardian of institutional information.

• Support executive messaging by coordinating the preparation of reports and presentations, ensuring the leader is always equipped with the right materials to communicate effectively across the system.

What minimum requirements you’ll need

Licensure / Certification / Registration

• Required Credential(s):

• None Required.

Education

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. *Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences:

• Proven Administrative Experience: Prior track record directly supporting organizational leadership, including complex calendar and schedule management.

• Professional Communication Skills: Exceptional communication tailored for high-level interactions with key stakeholders, leaders, and team members.

• Critical Thinking & High-Level Organization: Exceptional organizational skills coupled with sound critical thinking to independently solve problems, prioritize competing demands, and keep operations running smoothly.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options

• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance

• Time to recharge: pro-rated paid time off (PTO) and holidays

• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning

• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources

• Family support: parental leave, adoption assistance and family benefits

• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf) poster or EEO Know Your Rights (Spanish) (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRightsSp6.12.pdf) poster.

E-Verify statement

Employer participates in the Electronic Employment Verification Program. Please click here (https://www.e-verify.gov/about-e-verify) for more information.

Min Salary: 66896.45

Max Salary 90514.32