Senior Executive Assistant

Mindmaven; San Francisco (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

A leading Executive Coaching firm in San Francisco is seeking an Executive Assistant who will transition into an Engagement Manager. Responsibilities include task management, calendar oversight, and client communication. The ideal candidate has at least one year of executive administrative support experience, is fluent in English, and has proficiency in MS and Google Suites. This is an onsite/hybrid role requiring 2-5 days in the office.

Qualifications

• Minimum of 1 year experience in Executive Level Administrative support in relevant sectors.
• Fluent in English both written and spoken.
• Intermediate proficiency with MS Suites and Google Suites.

Responsibilities

• Manage tasks and time for executives efficiently.
• Oversee calendar and meeting management.
• Conduct research and manage relationships.

Skills

Self-confidence

Communication

Reliability

Writing skills

Listening

Technology Proficiency

Education

Minimum of 1 year Executive Level Administrative support experience

Tools

MS Suites

Google Suites

Asana

Slack

Zoom

Job description

Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We’re working with our amazing SF based clients to find Executive Assistant Rock Stars who - with training – will become Engagement Managers (a hybrid of an EA and Chief of Staff). This posting is for an onsite/hybrid role in San Francisco, CA. You would be required to come into the office 2-5 times a week, depending on the company.

The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. The ideal candidate is:

• Self-confident
• Highly communicative
• Life-long learner
• Always thinking ahead
• Reliable and Professional
• A great writer
• Listening is an art form
• Technology is fun

The Day to Day includes usual and customary EA daily, weekly, and monthly tasks that include:

• Task and Time Management
• Calendar Management
• Meeting Management
• Email Management
• CRM Management
• Research Management
• Relationship Management
• Special Projects
• Other tasks as identified by the executive

Qualifications:

• Minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting
• Able to work in the U.S.
• Minimum of 1 years’ experience working remotely
• Fluent in English written and spoken
• Intermediate proficiency with MS Suites, Google Suites
• Experience with Asana, Slack, and Zoom (Highly desired)
• Proficient in any other software necessary to effective complete tasks in a remote setting (Highly desired)
• Master of Outlook or Gmail Email and Calendar
• Type a minimum of 60 WPM
• Experience with Travel arrangements (domestic and international)
• Dictation transcription (Highly Desired)