Executive Assistant

Veeam; San Jose (CA); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Unlimited PTO

Parental leave

Medical, dental, vision coverage

Mental health support

Fertility/adoption support

401(k) with matching

AirVet digital vet care

Legal services

Learning platforms access

Job summary

Veeam Software is seeking an experienced Executive Assistant to partner with the Head of Global Products and Technology, based in our San Jose, CA office. The role requires proactive calendar management, travel logistics, and discreet handling of confidential information.

You will support C‑suite level executives, coordinate with the EA team for company events, and ensure a smooth in‑office experience while aligning with Bay Area operations. Onsite focus with some collaboration across teams.

Qualifications

• Minimum 8 years of experience supporting high‑level executives.
• On-site role based in San Jose, Bay Area, CA.
• Proficient with Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Support senior leadership, anticipate needs, and think ahead.
• Coordinate calendars and plan company-wide events and activities.
• Manage travel logistics and expense reports with discretion.
• Collaborate across functions and coordinate with the EA team.
• Maintain confidential information and ensure timely action.
• Partner with the office manager and support onboarding/offices.

Skills

Executive support

Calendar management

Travel logistics

Cross-functional collaboration

Microsoft Office

Discretion & integrity

Diversity & inclusion leadership

Tools

Word

Excel

PowerPoint

Job description

• Are you an experienced Executive Assistant (EA) who excels at anticipating needs and thinking ahead? Do you value attention to detail and enjoy supporting a highly engaged team? Veeam Software is looking for an exceptionally bright, multitasking, and self-motivated professional to partner directly with our Head of Global Products and Technology, as well as contribute to an outstanding in-office experience at our newest location in San Jose, CA
• Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success
• Proactively coordinate with the leadership team and other EA's to plan and organize company-wide events, activities, and manage calendars
• Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion at all times
• Organize, prioritize, and securely handle time-sensitive and confidential information, ensuring timely action is taken as required
• Collaborate and communicate across functions within the organization
• Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes
• Work with the EA team to coordinate onsite meals, events, and employee activities, and ensure the office is well-stocked with kitchen and office supplies
• Partner with office manager as needed
• Maintain a positive attitude, strong integrity, and a solid work ethic in all aspects of the role
• Prioritize the inclusion, diversity, and equity initiatives for executives

Benefits

• Unlimited paid time off, plus 3 global VeeaMe Days for self-care
• Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents
• Medical, dental, and vision coverage from day one
• Mental health support, therapy sessions, and digital wellness tools via SupportLinc EAP
• Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time
• 401(k) retirement plan with matching contributions up to annual limits
• AirVet: 24/7 virtual veterinary care at no cost
• Legal services, identity protection, and supplemental health insurance options
• Professional training and education, including courses and workshops, internal meetups, and unlimited access to our online learning platforms (LinkedIn Learning, Athena, O'Reilly) and mentoring through our MentorLab program
• Tax-advantaged spending accounts for healthcare, dependent care, and commuting

Minimum of 8 years supporting high-level executives (C-Suite) in TechMust reside in the Bay Area. This position is primarily onsite in San Jose, CA with limited flexibility for remote work Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint A GTM operator who knows how enterprise deals actually get done Understand technical products and translate capabilities into use cases and outcomes A leader in marketing and a partner to sales, with strong field credibility Highly execution-oriented with a focus on business outcomes, not just assets Comfortable in ambiguity, but relentless about driving clarity and results