Executive Assistant

Truex Métier; Oakland (CA); On-site; USD 106,000 - 144,000; Full time

Job summary

Truex Métier is seeking a polished, proactive Executive Assistant to support a Founder and CEO. You will work closely with the CEO and Chief of Staff to manage priorities, maintain structure, and ensure the CEO is prepared and focused.

This role offers meaningful opportunities to expand beyond traditional EA responsibilities and take on broader projects over time. The position is based in Oakland/San Francisco, CA with onsite Monday-Thursday work and flexible Friday scheduling, offering a base

Qualifications

• Highly proactive, organized, and self-directed with excellent judgment and follow-through.
• Confident communicator managing up and offering recommendations.
• Polished, trusted with sensitive information.
• Strong written and verbal communication skills.
• High emotional intelligence and relationship-building ability.

Responsibilities

• Manage the CEO's complex calendar, scheduling, logistics, and daily prep.
• Own meeting prep and follow-up with materials and next steps.
• Anticipate needs, prioritize competing demands, make recommendations.
• Support select personal and family projects requiring judgment.
• Assist with creative projects including presentations, videos, and correspondence.
• Support travel planning and other special projects as needed.
• Bring structure to gatherings, events, and priorities.
• Take on expanded responsibilities as the role evolves.

Skills

Calendar management

Meeting coordination

Communication

Discretion

Project coordination

Prioritization

Executive support

Job description

We are recruiting on behalf of a mission-driven organization seeking a polished, proactive Executive Assistant to support a Founder and CEO. Working closely with the CEO and Chief of Staff, this individual will help manage priorities, maintain structure, and ensure the CEO is prepared and focused. This role offers meaningful opportunities to expand beyond traditional EA responsibilities and take on increasingly broad projects over time.

Responsibilities

• Manage the CEO's complex calendar, scheduling, logistics, and daily preparation.
• Own meeting preparation and follow-up, ensuring materials, details, and next steps are effectively managed.
• Anticipate needs, prioritize competing demands, and make thoughtful recommendations.
• Provide support on select personal and family-related projects requiring exceptional judgment.
• Assist with creative and visual projects, including presentations, videos, photo books, and correspondence.
• Support travel planning and special projects as needed.
• Help bring structure and intentionality to gatherings, events, and other personal and professional priorities.
• Take on expanded responsibilities as the relationship and scope of the role evolve.

Qualifications

• Highly proactive, organized, and self-directed, with excellent judgment and follow‑through.
• Confident communicator who is comfortable managing up, offering recommendations, and respectfully challenging ideas.
• Polished, grounded, and highly trusted when handling sensitive information.
• Strong written and verbal communication skills.
• High emotional intelligence and the ability to build trusted working relationships.
• Adaptable team player who enjoys serving as a utility player across a range of responsibilities.
• Tech‑savvy, detail‑oriented, and skilled at managing relationships, logistics, and competing priorities.
• Genuine interest in working within a mission‑driven environment.
• Interest or experience in creative projects, philanthropy, or related areas is a plus.

Location & Schedule

• Oakland / San Francisco, CA
• Monday-Thursday onsite, including when the CEO is traveling.
• Friday schedule varies based on the CEO's needs.

Compensation

• $125,000 base salary + bonus

This is an opportunity for an experienced Executive Assistant to become a trusted thought partner to a Founder and CEO, with meaningful potential for professional growth and expanded ownership over time.