Senior Executive Assistant

Mindmaven; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Mindmaven is an executive coaching firm seeking an Expert Executive Assistant in New York City. This onsite/hybrid role supports top executives and acts as a strategic partner, with potential evolution into an Engagement Manager.

You will handle calendar, emails, travel, research, CRM, and special projects with a focus on proactive communication, reliability, and impeccable writing.

We value lifelong learners who thrive in fast-paced startup/VC environments and are able to work in the U.S.

Qualifications

• Minimum 1 year of executive-level administrative support experience.
• Ability to work in the U.S. and without visa sponsorship.
• Fluent English written and spoken.
• Proficient with Outlook or Gmail calendar tools.
• Excellent writing and communication skills.
• Strong time management and reliability.

Responsibilities

• Provide day-to-day executive support to CEOs and founders.
• Manage calendars, emails, meetings, and travel arrangements.
• Coordinate CRM, research, and special projects.
• Prepare briefs and draft correspondence.
• Liaise with clients and internal teams.

Skills

Executive support

Calendar management

Email management

Communication skills

Remote work experience

Tools

MS Office

Google Workspace

Asana

Slack

Zoom

Outlook

Job description

Job overview - Expert Executive Assistant:

Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We’re working with our amazing NYC based clients to find Executive Assistant Rock Stars who - with training – will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in New York City. You would be required to come into the office 2-5 times a week, depending on the company.

Now a little bit more about the role.

The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate:

• Self-confident
• Highly communicative
• Life-long learner
• Always thinking ahead
• Reliable and Professional
• A great writer
• Listening is an art form
• Technology is fun

The Day to Day:

Usual and customary EA daily, weekly, and monthly tasks that include:

• Task and Time Management
• Calendar Management
• Meeting Management
• Email Management
• CRM Management
• Research Management
• Relationship Management
• Special Projects
• Other tasks as identified by the executive

Qualifications:

• Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)
• Able to work in the U.S. (we do not offer visa sponsorship)
• A minimum of 1 years’ experience working remotely (Required)
• Fluent in English written and spoken – (Required)
• Intermediate proficiency with MS Suites, Google Suites - (Required)
• Experience with Asana, Slack, and Zoom (Highly desired)
• Proficient in any other software necessary to effective complete tasks in a remote setting – (Highly desired)
• Master of Outlook or Gmail Email and Calendar – (Required)
• Type a minimum of 60 WPM – (Required)
• Experience with Travel arrangements (domestic and international) – (Required)
• Dictation transcription (Highly Desired)

Currently we have open positions to fill in the New York area. To apply click the following link. If this role interests you (you’ve read this far, after all!) and you meet the qualifications above, we’d like you to apply – even if you’re not looking to change jobs for a few months.

Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can’t wait to share more about the position and our clients with you.