Executive Assistant Hybrid

HIKINEX; San Mateo (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) with up to 6% match

Gym

Recreation room

Free lunch

Collaborative team environment

Job summary

HIKINEX in San Mateo is looking for a full-time Executive Assistant to provide high-level strategic and administrative support. The ideal candidate should have around 5 years of experience in a similar role, strong event planning skills, and the ability to support global teams, particularly with international time zones. This hybrid position offers benefits such as medical coverage, a 401(k) plan, and a collaborative working environment.

Qualifications

• About 5 years of experience as an Executive Assistant or similar role.
• Strong background in event planning and execution.
• Experience supporting global or international teams.
• Exceptional organizational, communication, and multitasking skills.

Responsibilities

• Provide high-level executive support, including calendar management.
• Coordinate high-touch client interactions and communications.
• Lead and execute end-to-end event planning.
• Manage priorities, logistics, and scheduling with executives.
• Support collaboration with global teams.

Skills

Event planning and execution

Multitasking

Communication

Organizational skills

Client service orientation

Job description

Executive Assistant – Full Time

Location: San Mateo (Hybrid)

Overview

We are seeking an experienced Executive Assistant (EA) to provide high-level strategic and administrative support in a fast-paced, client-focused environment. This role requires a proactive and resourceful professional who thrives in a global setting and is comfortable working across international time zones, particularly with teams based in India.

Key Responsibilities

• Provide high-level executive support, including calendar management, travel coordination, and correspondence
• Coordinate and manage high-touch client interactions and communications
• Lead and execute end-to-end event planning , including internal and client-facing events
• Partner closely with executives to manage priorities, logistics, and scheduling
• Support cross-functional collaboration with global teams, particularly in India
• Handle confidential information with discretion and professionalism

Qualifications

• About 5 years of experience as an Executive Assistant or in a similar role
• Strong background in event planning and execution
• Experience supporting global or international teams and working across time zones
• Prior experience in one or more of the following industries preferred:

• Venture Capital (VC)
• Private Equity
• Executive Search
• Professional Services
• Technology, Events, or Marketing environments

• Exceptional organizational, communication, and multitasking skills
• High level of professionalism and client service orientation

Benefits & Perks

• Medical and dental coverage
• 401(k) with up to 6% match
• Other perks: Gym, recreation room, free lunch
• Collaborative and stable team environment (long-tenured EA team)

Work Environment

• Hybrid schedule with flexibility
• Highly collaborative, client-facing culture
• Opportunity to work with global teams and high-level executives