Senior Executive Assistant

Lenmar Consulting Inc; New York (NY); On-site; USD 76,000 - 80,000; Full time

Job summary

The position requires 5 days a week onsite in New York, NY, with global travel coordination and cross-time-zone collaboration. This contract role runs through July 7, 2027, offering exposure to high-level operations and corporate events.

Qualifications

• Proven experience supporting executives in fast-paced environments.
• Strong proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and Teams.
• Experience managing complex calendars and coordinating travel (domestic/international).
• Knowledge of expense reporting and procurement systems is a plus.
• Excellent written and verbal communication skills and ability to handle confidential information.

Responsibilities

• Manage complex executive calendars and coordinate meetings across multiple time zones.
• Arrange domestic and international travel, accommodations, itineraries, and expense reports.
• Coordinate client, Board, and regulatory meetings, including Microsoft Teams conferences.
• Prepare presentations, organizational charts, emails, and other business documents.
• Support departmental meetings, corporate events, and Town Halls.
• Serve as a primary point of contact for internal and external stakeholders.
• Manage communications, distribution lists, and confidential records.
• Coordinate visitor logistics and provide support during executive visits.
• Track projects, assist with workflow coordination, and handle additional administrative assignments.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidential information handling

Organizational skills

Tools

Outlook

Excel

Word

PowerPoint

Teams

Concur

iValua/MyPortal

Job description

Location: New York, NY – Seventh Avenue (100% onsite, 5 days/week)

Pay Rate: $55–$58/hr W2

Contract: Through July 7, 2027

Are you highly organized, detail-oriented, and experienced in supporting senior executives in a fast-paced corporate environment?

We are looking for an experienced administrative professional to provide executive-level support, coordinate daily operations, and help keep multiple priorities and schedules running smoothly.

Key Responsibilities

• Manage complex executive calendars and coordinate meetings across multiple time zones.
• Arrange domestic and international travel, accommodations, itineraries, and expense reports.
• Coordinate client, Board, and regulatory meetings, including Microsoft Teams conferences.
• Prepare presentations, organizational charts, emails, and other business documents.
• Support departmental meetings, corporate events, and Town Halls.
• Serve as a primary point of contact for internal and external stakeholders.
• Manage communications, distribution lists, and confidential records.
• Coordinate visitor logistics and provide support during executive visits.
• Track projects, assist with workflow coordination, and handle additional administrative assignments.

Requirements

• Strong experience in executive administrative support or corporate operations.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with complex calendar management and domestic/international travel arrangements.
• Knowledge of expense reporting and procurement systems.
• Experience with Concur and/or iValua/MyPortal is a plus.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Ability to handle confidential information and interact professionally with senior leadership and external stakeholders.