Executive Assistant

Atrium; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Atrium, a well-established infrastructure investment firm in Midtown, NYC, is seeking an Executive Assistant to support senior leadership on the Deal team. This role involves heavy calendar management, travel, and expense coordination, as well as event planning and client entertainment.

You will work with a team of 7–10 executives, anticipate needs, maintain discretion, and ensure smooth deal administration.

Qualifications

• Approximately 4 years of experience in an administrative or EA role.
• Experience supporting multiple executives (7–10).
• Proven stability and longevity in previous roles.
• Highly proactive and adaptable; able to anticipate needs.
• Strong organizational and communication skills.
• Proficient in Outlook and standard office software.

Responsibilities

• Provide comprehensive administrative support to the Deal Team.
• Manage complex calendars, meetings, and communications.
• Adapt to the working styles of multiple senior leaders.
• Maintain professionalism and discretion in all interactions.
• Assist with Event Management (closing dinners, happy hours, golf outings).
• Managing Deal support.

Skills

Proactivity

Organizational skills

Communication skills

Adaptability

Tools

Outlook

Office Suite

Job description

Onsite/Remote: Midtown, NYC 5 days onsite

Description of Company:

A well-established infrastructure investment firm seeking a highly skilled Executive Assistant to support senior leadership on the Deal team. The firm values professionalism, adaptability, and proactive support for its executive team.

Position Overview:

This Executive Assistant role involves supporting multiple senior executives on a team of 7-10 with a broad scope of responsibilities that go beyond typical administrative tasks. It will also involve event management on behalf of the team (closing dinners, happy hours, golf outings), gifting and entertainment for clients, assisting with deal support for the team (organizing databaess, helping manage the deal administration process), as well as managing time, travel, expenses, and heavy calendar management.

Responsibilities:

• Provide comprehensive administrative support to the Deal Team.
• Manage complex calendars, meetings, and communications.
• Adapt to the working styles of multiple senior leaders.
• Maintain professionalism and discretion in all interactions.
• Assisting with Event Management (closing dinners, happy hours, golf outings)
• Managing Deal support

Required Experience/Skills:

• Minimum of approximately 4 years of experience in an administrative or Executive Assistant role.
• Proven experience supporting multiple individuals (ideally 7-10)
• Demonstrated stability and longevity in previous roles.
• Highly proactive, adaptable, and able to anticipate needs.
• Strong organizational and communication skills.
• Proficiency with Outlook and other standard office software.