Executive Assistant

Changeis, Inc.; Washington (District of Columbia); Hybrid; USD 95,000 - 116,000; Full time

Job summary

Changeis, Inc. is seeking a proactive Executive Assistant to provide comprehensive administrative support to our executives.

This role will manage scheduling, communications, internal logistics, and executive workflow to maximize productivity. The position focuses on coordinating calendars, preparing briefing materials and summaries, maintaining confidential information, and assisting with events, vendor relations, and onboarding.

Qualifications

• 3–7 years of experience supporting senior executives or business leaders.
• Exceptional organizational, administrative, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Strong follow-up, problem-solving, and coordination skills.
• Experience coordinating across multiple departments and organizational levels.
• Proficiency with Microsoft 365, Teams, Zoom, Google Workspace, Slack.
• Demonstrated ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage calendars, meeting scheduling, logistics, and prioritization.
• Prepare agendas, briefing materials, and meeting summaries.
• Coordinate communications between executive leadership and internal/external stakeholders.
• Monitor incoming requests, identify priorities, and ensure executive readiness.
• Capture and track action items and decisions from executive meetings.
• Maintain dashboards, trackers, and weekly status reports.
• Follow up with team members and external partners to ensure deadlines are met.
• Escalate issues when progress stalls or additional direction is needed.
• Coordinate local errands, deliveries, and administrative tasks as needed.
• Assist with office coordination, supplies, and vendor relationships.
• Support internal events, meetings, offsites, onboarding logistics, and workplace planning.
• Provide general operational assistance to ensure day-to-day activities run smoothly.
• Draft professional correspondence, meeting notes, and executive summaries.
• Maintain effective information flow and ensure confidentiality.
• Organize shared files, templates, records, and administrative documentation.
• Assist with preparing presentations and other executive-level materials as needed.

Skills

Executive support

Calendar management

Communication

Prioritization

Coordination

Confidentiality

Problem-solving

Tools

Microsoft 365

Teams

Zoom

Google Workspace

Slack

Job description

Location: Washington, DC (Hybrid - minimum 3 days onsite)

Compensation: Up to $105K DOE + performance bonus

Role Summary

We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative and operational support to executives. This role is responsible for managing scheduling, coordination, communications, internal logistics, and executive workflow management.

The primary goal is to maximize executive productivity, ensure strong follow-through, and maintain an efficient operational cadence across meetings, priorities, and organizational activities.

This is a high-trust role requiring professionalism, discretion, sound judgment, and exceptional organizational skills. The ideal candidate is resourceful, detail-oriented, and comfortable working in a fast-paced environment where priorities may shift quickly.

Executive Support & Coordination

• Manage calendars, meeting scheduling, logistics, and prioritization.
• Prepare agendas, briefing materials, and meeting summaries.
• Coordinate communications between executive leadership and internal/external stakeholders.
• Monitor incoming requests, identify priorities, and ensure executive readiness.

Follow-Through & Accountability

• Capture and track action items and decisions from executive meetings.
• Maintain dashboards, trackers, and weekly status reports.
• Follow up with team members and external partners to ensure deadlines are met.
• Escalate issues when progress stalls or additional direction is needed.

Operational Support & Errands

• Coordinate local errands, deliveries, and administrative tasks as needed.
• Assist with office coordination, supplies, and vendor relationships.
• Support internal events, meetings, offsites, onboarding logistics, and workplace planning.
• Provide general operational assistance to ensure day-to-day activities run smoothly.

Communication & Documentation

• Draft professional correspondence, meeting notes, and executive summaries.
• Maintain effective information flow and ensure confidentiality.
• Organize shared files, templates, records, and administrative documentation.
• Assist with preparing presentations and other executive-level materials as needed.

What Success Looks Like

• Executive leadership has more time to focus on strategic priorities.
• Meetings are well-prepared, efficient, and consistently followed through.
• Internal coordination is seamless, organized, and responsive.
• Administrative and operational needs are handled reliably and professionally.
• Action items, deadlines, and important details are consistently tracked.

Qualifications

• 3-7 years of experience supporting senior executives or business leaders.
• Exceptional organizational, administrative, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Strong follow-up, problem-solving, and coordination skills.
• Experience coordinating across multiple departments and organizational levels.
• Proficiency with Microsoft 365, Teams, Zoom, Google Workspace, Slack, and similar tools.
• Demonstrated ability to handle confidential information with discretion and professionalism.

PERSONAL ATTRIBUTES

• Positive, solution-oriented attitude.
• Friendly, professional, and composed demeanor.
• Ability to anticipate needs and work independently.
• Strong sense of accountability and attention to detail.
• Enjoys creating structure and improving executive productivity.
• Comfortable managing local errands and operational responsibilities as needed.