Executive Assistant

Burnett Specialists Staffing | Recruiting; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Burnett Specialists Staffing | Recruiting in Houston seeks an experienced Executive Assistant to support senior leadership with calendar management, travel planning, and proactive operations oversight. You will coordinate meetings, prepare materials, and handle confidential communications to keep executives informed and efficient.

You will work closely with cross-functional teams, manage travel itineraries, and contribute to the organization of critical events and projects.

Qualifications

• 5+ years of administrative or executive-level support.
• Experience managing multiple executive calendars and prioritizing competing commitments.
• Experience arranging domestic and international travel, including flights, accommodations, and logistics.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent written and verbal communication skills for interactions with executives, clients, and stakeholders.
• Strong organization skills and the ability to manage multiple projects and deadlines.

Responsibilities

• Provide day-to-day administrative support to senior executives.
• Manage complex calendars and scheduling conflicts.
• Coordinate domestic and international travel arrangements.
• Prepare presentations, reports, and meeting agendas.
• Liaise with internal teams, clients, and external stakeholders.
• Maintain organized files and confidential information.
• Backup coverage with other administrative team members.
• Support special projects and company events.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

MS Office

Organization

Discretion

Independent

Team collaboration

Tools

Outlook

Word

PowerPoint

Excel

Job description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to one senior executive. The ideal candidate is an experienced professional who excels at managing complex calendars, coordinating domestic and international travel, anticipating executive needs, and keeping daily operations running smoothly.

Key Responsibilities

• Executive Support & Calendar Management: Provide day-to-day administrative support to two to three senior executives, including managing complex calendars, coordinating meetings, resolving scheduling conflicts, and proactively prioritizing competing commitments.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and related logistics. Anticipate potential scheduling or travel conflicts and make adjustments as needed.
• Meeting & Event Coordination: Plan, organize, and coordinate internal and external meetings, business luncheons, client dinners, and executive events. Manage meeting logistics, materials, and follow-up communications.
• Executive Communication: Serve as a primary point of contact and liaison between executives, internal teams, clients, and external stakeholders. Handle correspondence and communications with professionalism and discretion.
• Presentation & Document Preparation: Prepare, edit, and format presentations, reports, meeting agendas, correspondence, and other executive materials. Conduct research and gather information to support executive initiatives and decision-making.
• Project & Administrative Support: Assist with special projects, company events, employee engagement activities, and other business initiatives as needed.
• Information & Records Management: Maintain organized electronic and physical files, records, documents, and confidential information. Ensure materials are accurate, accessible, and properly maintained.
• Team Collaboration: Partner with other Executive Assistants and administrative team members, providing backup support and collaborating to ensure seamless coverage and operational efficiency.
• Perform additional administrative and operational responsibilities as needed.

Qualifications & Requirements

• 5+ years of experience providing administrative or executive-level support, preferably to mid- or senior-level executives.
• Demonstrated experience managing multiple complex executive calendars and coordinating competing priorities.
• Strong experience arranging domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and related logistics.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint, and Excel.
• Exceptional written and verbal communication skills, with the ability to interact professionally with executives, clients, and external stakeholders.
• Excellent organizational skills and attention to detail, with the ability to manage multiple projects, deadlines, and changing priorities simultaneously.
• Strong judgment and discretion when handling sensitive, confidential, and business-critical information.
• Ability to anticipate executive needs, exercise sound judgment, and proactively identify solutions.
• Self-starter with the ability to work independently, take initiative, and operate effectively with minimal supervision.
• Adaptable and comfortable working in a fast-paced, dynamic environment.
• Collaborative team player who is willing to provide backup support and contribute to broader administrative team initiatives.
• Positive, service-oriented attitude with a willingness to take ownership of responsibilities and tackle new projects.