Senior Executive Assistant

Blue Signal Search; Carrollton (TX); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Full-time employment with benefits

On-site role in Carrollton, TX

High-visibility with leadership

Job summary

Blue Signal is seeking a Senior Executive Assistant to support a senior leader on-site in Carrollton, TX. The role offers full-time W-2 employment with company benefits and exposure to high-visibility leadership initiatives.

The candidate will own the executive’s calendar, implement processes to track deadlines and commitments, and prepare professional communications. A proactive, discreet, and organized approach is essential for success.

Qualifications

• Direct executive or senior leadership support required.
• Ability to organize schedules, deadlines, workflow, and priorities.
• Strong written and verbal communication with professional judgment.

Responsibilities

• Manage the executive's calendar and daily operating rhythm.
• Create systems to track deadlines, items, and follow-ups.
• Draft polished emails, documents, and reports for leadership.
• Communicate professionally with customers, colleagues and contacts for the executive.
• Coordinate with leadership and internal teams to clarify ownership and progress.
• Identify scheduling conflicts and resolve workflow risks."],
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Skills

Executive support

Organizational skills

Communication

Microsoft Office

On-site collaboration

Tools

Microsoft Excel

Job description

Senior Executive Assistant

On-site in Carrollton, TX

Our client is a growing, fast-moving organization seeking an experienced Senior Executive Assistant who can bring structure, accountability, and momentum to a busy leadership environment. This is an opportunity to become a trusted partner to a key executive, taking ownership of the details that keep priorities moving while helping leadership stay focused on customers, growth, and the bigger picture. The right person will be organized, resourceful, confident, and comfortable speaking up when an important commitment needs attention.

This Role Offers:

• Competitive hourly compensation based on experience.
• Full-time, W-2 employment with company benefits.
• A highly visible role with the opportunity to become a trusted partner to leadership.
• Meaningful ownership over executive organization, communication, and day-to-day execution.
• An opportunity to make an immediate impact within a growing organization.
• A Monday through Friday, on-site environment for someone who enjoys working closely with leadership and colleagues.

Focus:

• Own the executive’s calendar and daily operating rhythm, coordinating meetings, appointments, commitments, and shifting priorities.
• Build practical systems for tracking deadlines, open items, delegated work, and follow-up needs so critical commitments stay visible.
• Keep priorities moving through consistent reminders, thoughtful follow-up, and clear accountability when decisions or deliverables are pending.
• Organize incoming requests and communications, helping determine what requires immediate attention and what can be handled through normal workflow.
• Prepare polished emails, documents, spreadsheets, reports, and other business communications for leadership.
• Communicate professionally with customers, colleagues, and outside contacts while exercising sound judgment when representing the executive.
• Collect information, documentation, pricing details, and other resources needed to support ongoing business activities.
• Coordinate across leadership and internal teams to clarify ownership, communicate next steps, and maintain visibility into progress.
• Identify scheduling conflicts, communication gaps, and workflow risks early, then take initiative to resolve them.
• Handle sensitive business matters with discretion and take ownership of administrative details that allow leadership to concentrate on higher-value priorities.

Skill Set:

• Previous experience providing direct executive or senior leadership support is required. This position is not intended as an entry-level opportunity.
• Exceptional organizational skills with the ability to establish structure around schedules, deadlines, workflow, outstanding items, and competing priorities.
• Confident and assertive communication style, including the ability to respectfully hold others accountable and follow up persistently when action is required.
• Strong written communication skills with the professional judgment to correspond with customers and other stakeholders on an executive’s behalf.
• Proficiency with Microsoft Office, including Excel. The ability to learn company-specific software and processes is also important.
• Strong interpersonal awareness and the ability to work productively with different communication styles and challenging personalities.
• Resourceful, proactive approach to solving problems and finding information without requiring extensive direction.
• Strong follow-through with the ability to manage changing priorities while ensuring important details reach completion.
• Professional discretion and sound judgment when working with confidential or sensitive information.
• Ability and willingness to work on-site in Carrollton, TX, Monday through Friday.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services.