Executive Assistant

Beacon Hill; Plano (TX); On-site; USD 60,000 - 95,000; Full time

Job summary

Beacon Hill in Plano, Texas expects an experienced Executive Assistant to support senior leaders in a fast-paced corporate environment. This highly visible role requires superb organization, business judgment, and adaptability to diverse personalities and working styles.

You will manage calendars, coordinate travel, prepare meeting materials, oversee office operations, and contribute to employee engagement and company events.

Qualifications

• Experience supporting senior leadership teams as an executive assistant.
• Advanced calendar management and scheduling skills.
• Experience coordinating travel and preparing expense reports.

Responsibilities

• Provide executive-level administrative support to senior leaders.
• Manage complex calendars and prioritize competing requests.
• Schedule meetings and prepare agendas, presentations, and materials.
• Monitor executive inboxes and respond to routine communications.
• Coordinate domestic and international travel arrangements and manage expense reporting.
• Process expenses and support travel administration using Concur when applicable.
• Support office operations, including ordering meals and maintaining supplies.
• Assist with planning and execution of employee engagement activities and events.
• Coordinate logistics for town halls, conferences, and large-scale events.
• Manage office inventory and branded materials.
• Serve as a resource for general administrative support and team member services.
• Provide front desk and receptionist coverage as needed.
• Mentor junior administrative staff.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Office management

Corporate environment

Tools

Microsoft Office Suite

Outlook

Slack

Concur

Coupa

Job description

Executive Assistant (A1470727DAL) Plano, Texas

Position Overview

Our client is seeking a highly professional, polished, and proactive Executive Assistant to support senior leadership in a fast-paced, collaborative corporate environment. This is a highly visible role that requires exceptional organizational skills, strong business judgment, and the ability to adapt to a variety of personalities and working styles. The ideal candidate will be a team-oriented professional who thrives in a dynamic office setting and enjoys supporting executives while contributing to company culture and employee engagement initiatives.

Key Responsibilities

• Provide executive-level administrative support to one or more senior leaders.
• Manage complex calendars, coordinate schedules, and prioritize competing requests.
• Schedule meetings and assist with preparation of agendas, presentations, and meeting materials.
• Monitor executive inboxes and respond to routine communications on behalf of leadership.
• Coordinate domestic and international travel arrangements and manage expense reporting.
• Process expenses and support travel administration utilizing tools such as Concur when applicable.
• Support office operations, including ordering meals, coordinating office needs, and maintaining supplies.
• Assist with planning and execution of employee engagement activities, department events, and company celebrations.
• Coordinate logistics for town halls, conferences, holiday events, launch parties, and other large-scale programs.
• Manage office inventory, including snacks, beverages, office supplies, and branded merchandise.
• Serve as a resource for general administrative support and team member services.
• Provide front desk and receptionist coverage during designated periods.
• Mentor and assist junior administrative team members when needed.

Qualifications

• Previous Executive Assistant experience supporting senior leadership teams.
• Advanced calendar management and scheduling experience.
• Experience coordinating travel and preparing expense reports.
• Strong event planning, office management, and administrative support background.
• Experience working in a professional corporate environment.
• Proficiency with Microsoft Office Suite and Outlook.
• Experience using Slack strongly preferred.
• Concur experience preferred.
• Coupa experience is a plus.

Why Join This Opportunity?

• Exposure to senior leadership and executive-level decision-making.
• Opportunity to play a key role in supporting company operations and culture.
• Collaborative and team-oriented work environment.
• Hands-on involvement in special projects, company events, and cross-functional initiatives.
• Potential for long-term opportunity based on business needs and performance, though permanent employment is not guaranteed.

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.