Executive Assistant

Old Republic Commercial Risk; West Conshohocken (PA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Old Republic Commercial Risk is seeking an Executive Assistant to support a member of the Executive Leadership Team. The role involves managing calendars, travel, reports, and confidential information to enable strategic priorities.

This hybrid position is based in Blue Bell, PA with flexibility to work near the West Conshohocken area. The ideal candidate communicates clearly, stays organized, and anticipates needs to drive operational excellence.

Qualifications

• Bachelor's degree preferred but not required.
• 5+ years of experience in Executive Assistant or similar admin role.
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently and maintain confidentiality.
• Strong organizational skills and attention to detail.
• Experience in Property Casualty Insurance is a plus.
• Experience supporting a Transformation or IT Executive is preferred.
• Ability to work under pressure in a fast-moving environment.
• Hybrid position to the Blue Bell, PA office location.

Responsibilities

• Manage and maintain the executive's calendar, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and documents.
• Coordinate internal and external meetings, including agendas and follow-up.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between the executive and stakeholders.
• Track and assist with key projects and deadlines; provide updates.
• Manage expense reports, invoices, and budget-related tasks.
• Support planning and execution of executive events and offsites.
• Anticipate needs and proactively offer solutions and support.
• Adhere to Company's Code of Business Conduct and Ethics and applicable policies.

Skills

Microsoft Office Suite

Written & verbal communication

Organizational skills

Discretion / confidentiality

Proactive problem solving

Education

Bachelor's degree preferred

Job description

We are seeking a highly organized and proactive Executive Assistant to support a member of our Executive Leadership Team with administrative, strategic, and operational tasks. The ideal candidate will be a strong communicator, highly discreet, and capable of managing competing priorities in a fast-paced environment.

Responsibilities

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between the executive and internal/external stakeholders.
• Track and assist with key projects and deadlines; provide updates and follow-through as needed.
• Manage expense reports, invoices, and budget-related tasks.
• Support planning and execution of executive events, meetings, or company offsites.
• Anticipate executive needs and proactively offer solutions and support.
• Demonstrate commitment to Company's Code of Business Conduct and Ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.

Requirements

• Bachelor's degree preferred but not required.
• Proven experience as an Executive Assistant or in a similar administrative role typically defined as 5+ years.
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently, exercise good judgment, and maintain confidentiality.
• Strong organizational skills and attention to detail.
• Experience in Property Casualty Insurance industry is a plus. Prior experience supporting a Transformation or Information Technology Executive is also preferred.
• Ability to handle pressure in a fast-moving environment.
• Flexible and adaptable to changing priorities.
• A proactive mindset with the ability to anticipate and offer solutions.
• Hybrid position to the Blue Bell, PA office location