Executive Assistant

4FRONT Engineered Solutions; Carrollton (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Outstanding wage and benefit plan

Flexible work environment

Job summary

A leading engineering firm in Carrollton, Texas, is seeking an Executive Assistant to support the Executive Team. Responsibilities include creating professional presentations, planning events, and managing logistics. The ideal candidate will have a degree in business administration and 3-5 years of relevant experience, particularly in manufacturing. This position offers a great work environment with opportunities for professional growth.

Qualifications

• 3–5 years of experience in similar roles in manufacturing.
• Strong design and formatting skills for presentations.

Responsibilities

• Provide high-level support to the Executive Team.
• Plan and execute on- and off-site events.
• Coordinate logistics for executive functions.

Skills

Advanced Microsoft Office Suite skills

Graphic design and multimedia presentation tools

Strong organizational skills

Clerical support

Education

Associate’s or Bachelor’s degree in relevant field

Job description

The Executive Assistant provides high‑level support to the Executive Team by creating professional presentations, planning and executing on‑ and off‑site events, assisting with confidential projects, coordinating community involvement/outreach efforts, and performing clerical functions such as preparing correspondence, travel planning, scheduling and documenting meetings, receiving visitors, expense reporting, and arranging conference calls. We are looking for a local candidate for our corporate headquarters in Carrollton, Texas.

What will you be doing?

• Create/edit market‑ready, professional presentations, reports, and communications with input from executives.
• Plan and execute executive on‑site and off‑site functions.
• Coordinate with venues, caterers, A/V teams, transportation, and vendors to manage logistics end‑to‑end.
• Be the onsite point of contact during events and manage setup, troubleshooting, materials, budgets, timelines, attendee communications, and ensure a professional experience.
• Assist with special projects, including data entry, research, and report generation, providing critical administrative support to key initiatives.
• Coordinate administrative details of Executive meetings.
• Organize and prepare meeting schedules.
• Take notes and recordings as needed.
• Follow‑up to ensure executive meeting action items are documented, communicated and completed in the required timeframe.
• Support the Executive Team – handling clerical tasks, booking flights, accommodations, transportation, and managing itineraries. Provide occasional coverage to front desk reception, including greeting visitors, managing calls and handling correspondence. Handle highly sensitive and confidential information.
• Proactively identify and implement process improvements to streamline tasks.
• Maintain professional and technical/product knowledge by attending educational workshops, reviewing technical/specialty publications, and participating in professional associations.

What are we looking for?

• Associate’s or Bachelor’s degree in business administration, communications, marketing or related field.
• 3–5 years of experience in similar roles in manufacturing.
• Advanced skill level with Microsoft Office Suite – Word, Excel, Project, and PowerPoint. Strong design and formatting skills to create professional engaging presentations.
• Experience using graphic design and interactive tools in multimedia presentations such as Brainsharks, videos, etc.

Why apply?

• Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise.
• Innovation: You embrace challenges and want to drive ambitious change.
• Integrity: You are results‑oriented, reliable, straightforward, and value being treated accordingly.

If you are interested in working for a top‑notch employer with an outstanding wage and benefit plan, this is the position for you. For more information on 4Front Engineered Solutions, please visit our website at www.4Frontes.com.