Executive Assistant

Confidential Company; Dallas (TX); On-site; USD 60,000 - 100,000; Full time

Job summary

Confidential Company in Dallas, TX seeks an experienced Executive Assistant to support a Senior Vice President and three Vice Presidents on a data center development and investments team. The role is onsite in Uptown Dallas, with a compensation base up to $100K DOE and discretionary bonus potential.

The ideal candidate will manage complex calendars, coordinate international travel, prepare expense reports, and support high-level meetings and onboarding.

Qualifications

• Previous experience supporting multiple senior executives in a fast-paced corporate environment.
• Strong organizational skills with ability to manage competing priorities and shifting deadlines.
• Excellent communication and relationship-building skills.
• Professional, polished, and proactive partner to leadership.
• Proficiency with Microsoft Office and expense management systems.

Responsibilities

• Provide high-level administrative support to an SVP and three VPs.
• Manage complex calendars, anticipate scheduling conflicts, and coordinate across time zones.
• Arrange extensive domestic and international travel, including flights, ground transportation, and accommodations.
• Prepare and process expense reports in partnership with Finance.
• Coordinate internal meetings, client events, networking dinners, and team functions.
• Onboard new hires, coordinate technology setup, and oversee office operations.
• Manage conference room scheduling, office supplies, and general administrative needs.
• Create, edit, format, print, and bind presentations and reports.
• Answer phone calls, track messages, and support special projects as needed.

Skills

High-level administrative support

Calendar management

Travel coordination

Expense reports

Office operations

Communication & relationship-building

Presentation support

Tools

Microsoft Office

Expense management systems

Job description

Executive Assistant | Dallas, TX (Uptown)

A prominent privately owned U.S. real estate investment and development firm is seeking an experienced Executive Assistant to support a Senior Vice President and three Vice Presidents on a high-performing team focused on Data Center Development & Investments. This is an excellent opportunity to join a collaborative, fast-paced environment supporting a growing and innovative business line.

Location: Uptown Dallas, T

XSchedule: 5 days Onsite (Monday–Friday

)Compensation: Up to $100K base DO E + discretionary bonu

s Key Responsibilitie

• s:Provide high-level administrative support to an SVP and three V
• PsManage complex calendars, anticipate scheduling conflicts, and coordinate across multiple time zon
• esArrange extensive domestic and international travel, including flights, ground transportation, and accommodatio
• nsPrepare and process expense reports while partnering closely with Finan
• ceCoordinate internal meetings, client events, networking dinners, and team functio
• nsServe as the primary point of contact for new hire onboarding, technology setup, and office operatio
• nsManage conference room scheduling, office supplies, and general administrative nee
• dsCreate, edit, format, print, and bind presentations and repor
• tsAnswer phone calls, track messages, and support special projects as need

ed The Ideal Candida

• te:Previous experience supporting multiple senior executives in a fast-paced corporate environm
• entExceptional organizational skills with the ability to manage competing priorities and shifting deadli
• nesStrong attention to detail and a proactive, solutions-oriented mind
• setExcellent communication and relationship-building ski
• llsProficiency with Microsoft Office and expense management syst
• emsProfessional, polished, and eager to be a true partner to a dynamic leadership t