Senior Executive Assistant

Cristcot; Austin (TX); On-site; USD 85,000 - 115,000; Full time

Job summary

Cristcot in Austin, TX is seeking a full-time, on-site Executive Assistant who brings exceptional judgment, steadiness under pressure, and an unwavering sense of ownership. In this role, you will serve as a trusted partner to the CEO, navigating high-priority initiatives, complex scheduling needs, cross-functional operations, and sensitive, confidential matters with precision and maturity.

Your work will directly influence the organization's ability to scale, ensuring the CEO remains focused on

Qualifications

• 8+ years supporting senior executives with strong project and operations focus.
• Proficiency in Microsoft Office Suite, Zoom, Teams, SharePoint and similar tools.
• Experience protecting confidential information and handling sensitive communications.
• Onsite availability in Austin, TX (4 days minimum) and ability to travel up to 10%.
• Background in biotech, pharma, or tech is advantageous but not required.

Responsibilities

• Manage and protect the CEO's calendar, ensuring priorities are maintained and follow-ups completed.
• Arrange complex domestic and international travel and handle urgent changes independently.
• Coordinate investor and board meetings; prepare agendas and distribute materials.
• Lead cross-functional projects with timelines, deliverables, and accountability across teams.
• Drive process improvements and operational initiatives to increase scalability.
• Serve as a discreet liaison between the CEO and internal/external stakeholders.
• Provide personal administrative support with professionalism and confidentiality.
• Design and refine organizational systems and workflows to improve efficiency.
• Proactively identify and resolve problems; gradually take on decision-making.
• Contribute positive energy and a calm, collaborative presence under pressure.
• Adopt new tools and best practices to enhance executive support.

Skills

Executive support

Project management

Operations management

Confidential information handling

Microsoft Office Suite

Zoom/Teams/SharePoint

AI tools (Copilot/ChatGPT)

Onsite in Austin

Biotech/pharma experience

Education

Associate's degree

Bachelor's degree

Job description

We are in the business of addressing the problem within the problem. We focus on the details and connections that other, major pharma companies has left ignored for years. There are better ways, better drugs and better formulations and we will make them a reality by analyzing, understanding and solving the problems within the problems.

Job Summary

We are seeking a full-time, on-site Executive Assistant in Austin, TX who brings exceptional judgment, steadiness under pressure, and an unwavering sense of ownership. In this role, you will serve as a trusted partner to the CEO, navigating high-priority initiatives, complex scheduling needs, cross-functional operations, and sensitive, confidential matters with precision and maturity. Your work will directly influence the organization's ability to scale, ensuring the CEO remains focused on the most critical priorities while key projects and teams operate with clarity and momentum. This is more than a traditional administrative support role. The ideal candidate enjoys solving problems, driving projects forward, improving systems, and acting as a strategic extension of the CEO.

Primary Relationships

You will work in close partnership with the CEO and senior leadership, collaborating broadly across the organization to support key priorities. You will also engage with investors, board members, consultants, healthcare providers, and other external partners, representing the company with professionalism, clarity, and discretion.

Primary Job Responsibilites

• Manage and protect the CEO's calendar, ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams
• Arrange complex domestic and international travel, including managing last-minute changes and handling urgent issues independently, even during off-hours
• Coordinate investor and board meetings; prepare agendas, take minutes, and organize materials with meticulous attention to detail
• Lead and track cross-functional projects; monitor timelines, deliverables, and accountability across departments
• Drive process improvements and operational initiatives that increase organizational effectiveness and scalability
• Serve as a liaison between the CEO and internal or external stakeholders with clear, timely communication
• Manage and safeguard confidential information with discretion and sound judgment
• Provide personal administrative support as needed, exercising the same level of professionalism, confidentiality, and discretion expected in all aspects of the role
• Design, implement, and refine organizational systems and workflows that improve efficiency and execution
• Identify and resolve problems proactively, gradually taking on decision-making responsibilities as trust and familiarity with the executive's preferences grow
• Contribute positive energy and a steady, collaborative presence in high-pressure or unpredictable situation
• Continuously adopt new tools, technologies, and best practices that enhance executive support and organizational effectiveness

Skills and Qualities We Value

• High level of integrity, discretion, and emotional intelligence
• Proven ability to work independently without daily direction while supporting a high-demand executive
• Strong communication skills and the ability to build trust through reliability and professionalism
• Positive presence, strong interpersonal judgment, and the ability to bring steadiness to fast-changing situations
• Commitment to continuous learning and improving internal processes
• Comfort working across multiple departments and leading project execution
• Ability to stay composed, organized, and solutions-oriented under pressure

Qualifications

• A minimum of Associate's degree required; Bachelor's degree preferred
• 8+ years supporting senior executives with combined experience in executive assistance and project or operations management
• Experience supporting a founder, CEO, or C-level executive preferred
• Demonstrated experience managing confidential information and sensitive communications
• Strong experience managing competing priorities, shifting deadlines, and high-volume demands
• Advanced proficiency in Microsoft Office Suite, Zoom, Teams, SharePoint and similar platforms
• Biotech, pharma, or tech experience is advantageous but not required
• Background working in a fast-paced, high-growth environment preferred
• Familiarity using modern productivity and AI tools (Microsoft Copilot, ChatGPT, or similar) to improve efficiency is a plus
• Onsite availability in Austin, TX, 4 days minimum
• Ability to travel up to 10%

What Makes Someone Effective in This Role

Success in this position comes from anticipating needs before they surface, creating structure in complexity, and bringing a calm, trustworthy presence to every interaction. We value those who take initiative, work with care and discretion, and help a CEO and organization operate at their highest level.