Executive Assistant

Parentis Health; Laguna Hills (CA); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Healthcare experience

Founder/CEO experience

Job summary

Parentis Health is seeking an Executive Assistant to the CEO to partner directly with our entrepreneurial leader. This role goes beyond traditional admin work, acting as a strategic partner who anticipates needs, manages calendars, coordinates travel, and drives efficiency across the organization.

You'll protect the CEO's time, handle confidential information with discretion, and lead cross-functional projects as the company scales.

Qualifications

• 5+ years supporting a CEO or senior executive in a fast-paced organization.
• Outstanding organizational and project management skills.
• Exceptional written and verbal communication.
• Ability to prioritize multiple high-impact initiatives simultaneously.
• Strong judgment and discretion with confidential information.
• High emotional intelligence and professional maturity.
• Advanced proficiency with Microsoft Office.

Responsibilities

• Own and manage a complex calendar for the CEO.
• Coordinate domestic and international travel, itineraries, and logistics.
• Prepare meeting agendas, presentations, briefs, and follow-ups.
• Act as gatekeeper and trusted contact for executives, investors, board members, customers, and partners.
• Anticipate needs and solve problems before they arise.
• Track initiatives, deadlines, and commitments to prevent gaps.
• Coordinate leadership meetings, offsites, and events.
• Support Board meetings and investor communications.
• Handle confidential information with professionalism and discretion.
• Lead cross-functional projects as the company grows.
• Help create systems and processes to improve efficiency.

Skills

CEO support experience

Calendar management

Project management

Communication skills

Discretion

Attention to detail

Emotional intelligence

Microsoft Office

Job description

Executive Assistant to the CEO

Join a Mission-Driven Healthcare Company

We're a fast-growing healthcare company on a mission to improve lives through innovation, exceptional service, and operational excellence. As we scale rapidly, we're looking for an exceptional Executive Assistant to partner directly with our entrepreneurial CEO.

This is far more than a traditional administrative role. You'll serve as the CEO's trusted right hand - anticipating needs, removing obstacles, managing competing priorities, and helping maximize the CEO's effectiveness across the organization.

If you're energized by ambiguity, love solving problems before they arise, and thrive in a high-growth environment where no two days are the same, this could be the role for you.

What You'll Do

As Executive Assistant to the CEO, you will:

• Own and strategically manage a complex calendar, balancing competing priorities and protecting the CEO's time.
• Coordinate domestic and international travel, itineraries, and logistics.
• Prepare meeting agendas, presentations, briefing materials, and follow-up action items.
• Act as a gatekeeper and trusted point of contact for executives, investors, board members, customers, and strategic partners.
• Anticipate the CEO's needs, proactively identifying and solving problems before they become issues.
• Track key initiatives, deadlines, and commitments to ensure nothing falls through the cracks.
• Coordinate leadership meetings, offsites, and special events.
• Support Board of Directors meetings and investor communications.
• Handle highly confidential information with professionalism and discretion.
• Lead special projects across multiple departments as the company continues to grow.
• Help create systems and processes that improve organizational efficiency.

What We're Looking For

The ideal candidate is highly organized, resourceful, and thrives in an entrepreneurial environment.

Qualifications

Required Qualifications

• 5+ years supporting a CEO, founder, or senior executive in a fast-paced organization
• Outstanding organizational and project management skills
• Exceptional written and verbal communication
• Ability to prioritize multiple high-impact initiatives simultaneously
• Strong judgment and discretion with confidential information
• High emotional intelligence and professional maturity
• Advanced proficiency with Microsoft Office.

You Are Someone Who

• Thinks three steps ahead
• Solves problems without waiting to be asked
• Stays calm under pressure
• Communicates clearly and professionally
• Loves creating order from complexity
• Has exceptional attention to detail
• Is dependable, accountable, and follows through
• Enjoys working closely with a visionary, fast-moving leader
• Adapts quickly as priorities evolve
• Takes ownership and continually looks for ways to improve how work gets done

Bonus Points

• Experience supporting a founder or entrepreneurial CEO
• Experience in healthcare