Senior Executive Assistant

Meet Life Sciences; Acton (MA); On-site; USD 90,000 - 130,000; Full time

Job summary

Meet Life Sciences in Acton, MA is seeking a Senior Executive Assistant to provide strategic support to the CEO and other senior leaders. This role goes beyond traditional admin duties, acting as a business partner to help manage priorities and coordinate cross-functional initiatives.

You will orchestrate complex calendars, international travel, and high-stakes meetings across time zones, while maintaining confidentiality and driving leadership effectiveness in a fast-growing biotech environment.

Qualifications

• 7-10 years of experience supporting C-level executives, General Managers, or senior leaders
• Proven experience managing complex calendars, executive meetings, and international travel arrangements
• Experience working within global organisations across multiple time zones
• Strong project coordination skills with ability to manage competing priorities
• Experience leading executive offsites, special projects, and cross-functional initiatives

Responsibilities

• Provide strategic support to senior leadership and act as a business partner
• Coordinate cross-functional initiatives and manage competing priorities
• Manage executive calendars, meetings, and international travel arrangements
• Maintain discretion and confidentiality in handling sensitive information

Skills

Calendar management

Executive support

Cross-functional coordination

Global time zone coordination

Project coordination

Executive offsites

Confidentiality

Independent work

Microsoft Office

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

Job description

I'm partnering with a leading biotechnology organisation seeking an experienced Senior Executive Assistant to provide strategic support to senior leadership.

This is not a traditional administrative role. The hiring manager is looking for someone who can act as a true business partner to executive leaders, helping to manage priorities, anticipate challenges, coordinate cross-functional initiatives, and maximise leadership effectiveness across the organisation.

Requirements

• 7-10 years of experience supporting C-level executives, General Managers, or senior marketing leaders
• Proven experience managing complex calendars, executive meetings, and international travel arrangements
• Experience working within global organisations across multiple time zones
• Strong project coordination skills with the ability to manage competing priorities
• Experience leading executive offsites, special projects, and cross-functional initiatives
• High proficiency with Microsoft Office Suite, Microsoft Teams, SharePoint, and collaboration tools
• Exceptional written and verbal communication skills
• Strong organisational skills with outstanding attention to detail
• Ability to work independently, exercise sound judgment, and maintain confidentiality
• Experience operating in fast-paced, high-growth environments

Preferred

• Experience with Concur expense management
• Experience with SAP vendor and purchase order processing
• Experience planning corporate events, town halls, and leadership meetings
• Experience supporting commercial, marketing, or growth-focused leadership teams