Executive Assistant

LHH; Charlotte (NC); On-site; USD 60,000 - 95,000; Full time

Job summary

LHH Recruitment Solutions is partnering with a global organization to identify a highly experienced Senior Executive Assistant to support executive leadership in a dynamic, fast-paced corporate environment.

The ideal candidate will excel at managing competing priorities, anticipating executive needs, and serving as a trusted partner to senior leaders, with proactive calendar management and complex travel arrangements across time zones.

Qualifications

• 10+ years of Executive Assistant experience supporting senior-level executives.
• Proven ability to manage complex and frequently changing schedules.
• Experience coordinating extensive domestic and international travel arrangements.
• Strong meeting planning, event coordination, and project management skills.
• Advanced proficiency with Microsoft Office Suite, Outlook, Teams, SharePoint, and Concur.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with strong attention to detail.
• Ability to work independently while managing multiple priorities in a high-volume environment.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.

Responsibilities

• Manage complex executive calendars across multiple time zones, ensuring efficient scheduling and prioritization of meetings and commitments.
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reporting.
• Prepare and manage executive correspondence, presentations, reports, and meeting materials.
• Organize and facilitate executive meetings, leadership events, off-site meetings, and team gatherings.
• Serve as a liaison between executives, internal stakeholders, and external partners.
• Track action items, deadlines, and key deliverables to support business objectives.
• Maintain confidential and sensitive information with professionalism and discretion.
• Support special projects and strategic initiatives as assigned.
• Coordinate and process travel expenses and reimbursements through Concur.
• Provide administrative support that enables executives to operate efficiently and effectively.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion

Project management

Tools

Concur

Microsoft Office

Outlook

Teams

SharePoint

Job description

LHH Recruitment Solutions is partnering with a global organization to identify a highly experienced Senior Executive Assistant to support executive leadership in a dynamic, fast-paced corporate environment. This is an exceptional opportunity for a polished professional who excels at managing competing priorities, anticipating executive needs, and serving as a trusted partner to senior leaders.

The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to navigate complex schedules, coordinate domestic and international travel, facilitate executive communications, and handle confidential information with the highest level of discretion.

Key Responsibilities

• Manage complex executive calendars across multiple time zones, ensuring efficient scheduling and prioritization of meetings and commitments
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reporting
• Prepare and manage executive correspondence, presentations, reports, and meeting materials
• Organize and facilitate executive meetings, leadership events, off-site meetings, and team gatherings
• Serve as a liaison between executives, internal stakeholders, and external partners
• Track action items, deadlines, and key deliverables to support business objectives
• Maintain confidential and sensitive information with professionalism and discretion
• Support special projects and strategic initiatives as assigned
• Coordinate and process travel expenses and reimbursements through Concur
• Provide administrative support that enables executives to operate efficiently and effectively

Qualifications

• 10+ years of Executive Assistant experience supporting senior-level executives
• Proven ability to manage complex and frequently changing schedules
• Experience coordinating extensive domestic and international travel arrangements
• Strong meeting planning, event coordination, and project management skills
• Advanced proficiency with Microsoft Office Suite, Outlook, Teams, SharePoint, and Concur
• Excellent written and verbal communication skills
• Exceptional organizational skills with strong attention to detail
• Ability to work independently while managing multiple priorities in a high-volume environment
• Demonstrated ability to exercise sound judgment and maintain confidentiality

Preferred Qualifications

• Experience supporting C-suite or executive leadership teams
• Background working within a large corporate or global organization
• Experience coordinating leadership meetings, board-related activities, or executive events

Why This Opportunity?

• Support senior leaders in a high-visibility role
• Work within a respected global organization
• Opportunity to make a direct impact on executive and business operations
• Collaborative and professional corporate environment
• Stable, long-term career opportunity with growth potential