Executive Assistant

BrainWorks; Philadelphia (Philadelphia County); On-site; USD 65,000 - 85,000; Full time

Job summary

A growing biotechnology company in Philadelphia is seeking a highly organized Executive Assistant to support senior leadership. This position requires over 3 years of experience, exceptional communication skills, and the ability to manage complex schedules discreetly. The ideal candidate will excel in a fast-paced environment, ensuring smooth operations while maintaining confidentiality with sensitive information. This role offers a chance for impactful contributions within the organization as it continues to grow.

Qualifications

• 3+ years of experience as an Executive Assistant or Senior Administrative Assistant.
• Proven experience supporting senior level executives in a fast-paced environment.
• Exceptional organizational, time management, and prioritization skills.

Responsibilities

• Provide high level administrative support to senior executives.
• Anticipate executive needs and proactively managing priorities.
• Coordinate internal and external meetings and follow-ups.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Discretion

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Office

Google Workspace

Job description

Overview

A growing biotechnology company seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is ideal for an experienced EA who thrives in fast paced, science driven environments and enjoys partnering closely with executives to help keep priorities aligned and operations running smoothly. The ideal candidate brings strong administrative expertise, exceptional communication skills, and the ability to manage complex schedules and sensitive information with discretion.

Key Responsibilities

• Provide high level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements
• Serve as a trusted partner by anticipating executive needs and proactively managing priorities
• Coordinate internal and external meetings, including preparation of agendas, materials, and follow ups
• Act as a point of contact between executives and internal teams, board members, investors, and external partners
• Manage expense reporting, invoices, and related administrative processes
• Assist with special projects, presentations, and executive communications as needed
• Maintain strict confidentiality when handling sensitive scientific, financial, and strategic information
• Support general office operations and contribute to a collaborative, high performance environment

Required Qualifications:

• Bachelor’s degree or equivalent professional experience
• 3+ years of experience as an Executive Assistant or Senior Administrative Assistant
• Proven experience supporting senior level executives in a fast paced environment
• Exceptional organizational, time management, and prioritization skills
• Strong written and verbal communication abilities
• High level of discretion and professionalism when handling confidential information
• Proficiency with Microsoft Office and/or Google Workspace tools

Why Join

This is an opportunity to step into a highly visible support role within an innovative biotech organization, where your contributions will directly impact executive effectiveness, team coordination, and the company’s continued growth.