Senior Executive & Administrative Specialist (Hybrid SF)

Apex Systems; San Francisco (CA); Hybrid; USD 91,000 - 94,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401K with company match

ESPP

HSA (HDHP)

Employee Assistance Program (EAP)

Professional development

Job summary

Everforth Apex is seeking an Executive Administrative Assistant in San Francisco, CA, offering hybrid work. The role supports executives with comprehensive administrative tasks, schedules, meetings, travel, and onboarding initiatives.

You will handle sensitive information with discretion and collaborate across teams to ensure a smooth, organized office environment. The ideal candidate has prior experience supporting senior leaders, strong communication skills, and proficiency in MS Office.

Qualifications

• Previous experience as a Senior Administrative Assistant or in a similar role.
• Experience interacting with senior-level executives.
• Proficiency in managing executive calendars and prioritizing activities.
• Ability to work independently, multi-task, and meet deadlines.
• Experience handling confidential material with integrity.
• Strong interpersonal and communication skills.
• Proficiency with MS Office products (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage executive calendars, scheduling meetings and appointments.
• Screen and respond to incoming emails and forward as needed.
• Prepare executives for daily meetings by organizing documents.
• Arrange complex travel plans and itineraries.
• Process expense reimbursements and manage supply orders.
• Assist with onboarding and engagement initiatives.
• Support onboarding for new hires and engagement activities.
• Maintain workstations, conference rooms, and common areas.

Skills

Calendar management

Executive support

Communication

MS Office

Time management

Tools

Jira

Concur

Workday

Job description

Everforth Apex is seeking an Executive Administrative Assistant in San Francisco, CA, offering hybrid work. The role supports executives with comprehensive administrative tasks, schedules, meetings, travel, and onboarding initiatives.

You will handle sensitive information with discretion and collaborate across teams to ensure a smooth, organized office environment. The ideal candidate has prior experience supporting senior leaders, strong communication skills, and proficiency in MS Office.