Executive Administrative Assistant

Apex Systems; San Francisco (CA); Hybrid; USD 91,000 - 94,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401K with company match

ESPP

HSA (HDHP)

Employee Assistance Program (EAP)

Professional development

Job summary

Everforth Apex is seeking an Executive Administrative Assistant in San Francisco, CA, offering hybrid work. The role supports executives with comprehensive administrative tasks, schedules, meetings, travel, and onboarding initiatives.

You will handle sensitive information with discretion and collaborate across teams to ensure a smooth, organized office environment. The ideal candidate has prior experience supporting senior leaders, strong communication skills, and proficiency in MS Office.

Qualifications

• Previous experience as a Senior Administrative Assistant or in a similar role.
• Experience interacting with senior-level executives.
• Proficiency in managing executive calendars and prioritizing activities.
• Ability to work independently, multi-task, and meet deadlines.
• Experience handling confidential material with integrity.
• Strong interpersonal and communication skills.
• Proficiency with MS Office products (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage executive calendars, scheduling meetings and appointments.
• Screen and respond to incoming emails and forward as needed.
• Prepare executives for daily meetings by organizing documents.
• Arrange complex travel plans and itineraries.
• Process expense reimbursements and manage supply orders.
• Assist with onboarding and engagement initiatives.
• Support onboarding for new hires and engagement activities.
• Maintain workstations, conference rooms, and common areas.

Skills

Calendar management

Executive support

Communication

MS Office

Time management

Tools

Jira

Concur

Workday

Job description

# Executive Administrative AssistantApply**Job#: 3056023****Job Description:****Executive Administrative Assistant****Location: San Francisco, California (Hybrid)****Duration: 12 months**Role OverviewThis position supports executives through comprehensive administrative and organizational assistance. The role involves managing executive schedules, coordinating meetings and travel, and handling correspondence. It also includes assisting with employee onboarding and engagement initiatives to ensure a supportive work environment.Key Responsibilities* Manage executive calendars, including scheduling meetings and appointments.* Screen and respond to incoming emails, forwarding and replying as appropriate.* Prepare executives for daily meetings by organizing necessary documents and materials.* Arrange complex and frequently changing travel plans and itineraries.* Process expense reimbursements and manage supply orders and access requests.* Assist in the coordination of team events, routines, and activities.* Support onboarding processes for new hires and serve as a resource to ensure engagement.* Help maintain workstations, conference rooms, and common areas.Required Qualifications* Previous experience as a Senior Administrative Assistant or in a similar role.* Demonstrated experience interacting with senior-level executives.* Proficiency in managing executive calendars and prioritizing activities.* Ability to work independently, multi-task, and manage time effectively in a deadline-driven environment.* Experience handling confidential and sensitive material with integrity.* Strong interpersonal and communication skills.* Proficiency with MS Office products (Outlook, Word, Excel, PowerPoint).* Resourcefulness and adaptability to work within a complex organizational structure.Preferred Qualifications* Experience with Agile tools such as Jira.* Experience with Concur and Workday for expense processing. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** San Francisco, CA, US**Job Type:****Date Posted:** October 15, 2026**Pay Range:** $66 - $68 per hour