Senior Executive Administrative Specialist

University of Texas - Rio Grande Valley; Edinburg (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Texas Rio Grande Valley is seeking a Senior Administrative Associate to provide advanced support to a Vice President and to manage complex office operations. The role will supervise clerical staff and coordinate high-level administrative tasks.

Responsibilities include calendar management, confidential communications, budgeting support, and liaison duties with internal departments and external contacts. Strong organizational and communication skills are essential.

Qualifications

• Five (5) years of office administrative experience, including supervisory experience.
• Experience in a higher education setting preferred.
• Associate degree in a related field or experience as outlined below.

Responsibilities

• Provides advanced administrative support to senior level manager and oversees office operations.
• Manages calendar and schedules appointments; coordinates meetings.
• Prepares confidential memos, reports, and requisitions; handles correspondence.
• Supervises clerical staff or student workers; coordinates travel and reimbursements.

Skills

Office administration

Supervisory experience

Calendar management

Budgeting basics

Communication skills

Education

Associate degree

Office administration degree (preferred)

Tools

Microsoft Office

Job description

The University of Texas Rio Grande Valley is seeking a Senior Administrative Associate to provide advanced support to a Vice President and to manage complex office operations. The role will supervise clerical staff and coordinate high-level administrative tasks.

Responsibilities include calendar management, confidential communications, budgeting support, and liaison duties with internal departments and external contacts. Strong organizational and communication skills are essential.