Senior Administrative Associate - On-Campus Ops & Projects

University of Texas at San Antonio; San Antonio (TX); On-site; USD 31,000 - 51,000; Full time

Job summary

The Senior Administrative Associate at The University of Texas at San Antonio provides high-level support to staff and faculty, ensuring efficient office operations and exercising independent judgment. This role includes a variety of administrative, financial, and coordination tasks to directly contribute to the department's goals.

The position emphasizes strong communication, calendar management, and budget-related responsibilities, with primary on-campus duties in a dynamic university setting.

Qualifications

• Five (5) years of related work experience.
• Education may be substituted for experience on a one-for-one basis.
• Must maintain security and integrity of UTSA and its infrastructure per policy.

Responsibilities

• Manages administrative activities to ensure daily operations within the department run efficiently.
• Communicates clearly and ensures all team members are kept informed.
• Supports departmental/college projects by assisting management with timelines and tracking progress.
• Serves as a lead and coordinates the work of other administrative staff.
• Supports budget preparation by gathering and compiling information for budget planning.
• Maintains and updates departmental calendars, meetings schedules, and appointments.
• Provides administrative support, including drafting correspondence, preparing reports, and proofreading/editing documents.
• Performs other duties as assigned.

Skills

Microsoft Office Suite

Data Entry

Calendar Management

Customer Service Management

Content Design & Development

Database Management

Active Listening

Documentation & Records Management

Education

High School diploma, Vocational Training, or Apprenticeships in a related field

Tools

Microsoft Office Suite

Database Management

Job description

The Senior Administrative Associate at The University of Texas at San Antonio provides high-level support to staff and faculty, ensuring efficient office operations and exercising independent judgment. This role includes a variety of administrative, financial, and coordination tasks to directly contribute to the department's goals.

The position emphasizes strong communication, calendar management, and budget-related responsibilities, with primary on-campus duties in a dynamic university setting.