SENIOR ADMINISTRATIVE ASSOCIATE

University of Texas - Rio Grande Valley; Edinburg (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Texas Rio Grande Valley is seeking a Senior Administrative Associate to provide advanced support to a Vice President and to manage complex office operations. The role will supervise clerical staff and coordinate high-level administrative tasks.

Responsibilities include calendar management, confidential communications, budgeting support, and liaison duties with internal departments and external contacts. Strong organizational and communication skills are essential.

Qualifications

• Five (5) years of office administrative experience, including supervisory experience.
• Experience in a higher education setting preferred.
• Associate degree in a related field or experience as outlined below.

Responsibilities

• Provides advanced administrative support to senior level manager and oversees office operations.
• Manages calendar and schedules appointments; coordinates meetings.
• Prepares confidential memos, reports, and requisitions; handles correspondence.
• Supervises clerical staff or student workers; coordinates travel and reimbursements.

Skills

Office administration

Supervisory experience

Calendar management

Budgeting basics

Communication skills

Education

Associate degree

Office administration degree (preferred)

Tools

Microsoft Office

Job description

SENIOR ADMINISTRATIVE ASSOCIATE

Posting Number: SRGV9131

Number of Vacancies: 1

Location: McAllen, Texas

Department: Ofc of Health Affairs

FLSA: Non-Exempt

Scope of Job

To provide advanced and complex administrative support to a VicePresident or similar level position and assumes considerableresponsibility for office management. Responsible for many complexoffice decisions and administrative support, with minimaldirection.

Description of Duties

• Provides diverse and complex administrative support to seniorlevel manager, Chief Financial Officer and Chief ExperienceOfficer.
• Serves as liaison with other departments and externalcontacts.
• Supervises and provides guidance to clerical support staff orstudent workers.
• Responsible for all routine and non-routine administrativefunctions and correspondence.
• Composes, reviews, and distributes confidential and complexcorrespondence, memos, reports, and requisitions that are sent tointernal and external contacts.
• Responds independently within scope of responsibility.
• Manages calendar and independently schedules appointments for theassigned supervisor.
• Organizes and maintains records and filing systems.
• May assist in processing various student forms and requests forthe appropriate review and approvals.
• May provide general program information and materials to studentsand/or direct students to the appropriate student servicesresources.
• May assist in coordination, planning, and/or staffing ofdepartmental meetings and events as needed for outreach,recruitment & education.
• Processes personnel actions upon direction of thesupervisor.
• Oversees and processes purchase requisitions and orders, travelrequests and reimbursements.
• Develops and evaluates complex records and prepares reports froma variety of materials.
• Monitors expenditures and income against the budgets, maintainsaccurate accounting ledgers and facilitates monthly reconciliationsof accounts.
• Analyzes and prepares graphs and charts for management use orpresentations about departmental or divisional activities.
• Coordinates and arranges meetings, conferences and committeemeetings.
• Makes complex travel arrangements.
• Selects and recommends purchases of appropriate office suppliesand equipment.
• Oversees inventory and maintains personnel records withindepartment.
• Assists in the preparation of budgets and other periodicreports.
• May perform other duties as assigned.

Supervision Received

General supervision by Vice President.

Supervision Given

Supervision over other clerical personnel.

Required Education

Associate degree in a related field or experience as outlinedbelow.

Preferred Education

Associate degree in Office Management.

Licenses/Certifications

None.

Required Experience

Five (5) years of office administrative experience, includingsupervisory experience. Experience may be substituted for educationon a 1-on-1 basis.

Preferred Experience

Experience obtained in a higher education setting. Experienceproviding direct administrative support to an executive.

Equipment

Knowledge of use of personal computer, word processing,spreadsheet, and database software. Standard officeequipment.

Working Conditions

Needs to be able to successfully perform all required duties. Workis performed primarily in a general office environment. Exerting upto 10 pounds of force occasionally, and/or a negligible amount offorce frequently or constantly to lift, carry, push, pull orotherwise move objects, including the human body. The role includesavailability for work beyond regular office hours, includingevenings and weekends, as needed. Location of position is McAllenand Edinburg. UTRGV is a distributed institution, which requirespresence at multiple locations throughout the Rio GrandeValley.

Other

Must have excellent interpersonal, organizational, and verbalskills.

Physical Capabilities

N/A

Employment Category

Full-Time

Minimum Salary

Commensurate with Experience

Posted Salary

Commensurate with Experience

Position Available Date

10/05/2026

Grant Funded Position

No

EEO Statement

It is the policy of The University of Texas Rio Grande Valley topromote and ensure equal employment opportunities for allindividuals without regard to race, color, national origin, sex,age, religion, disability, sexual orientation, gender identity orexpression, genetic information or protected veteran status. Inaccordance with the requirements of Title VII of the Civil RightsAct of 1964, the Title IX of the Education Amendments of 1972,Section 504 of the Rehabilitation Act of 1973, and the Americanswith Disabilities Act of 1990, as amended, our University iscommitted to comply with all government requirements and ensuresnon-discrimination in its education programs and activities,including employment. We encourage women, minorities anddifferently abled persons to apply for employment positions ofinterest.

Additional Information

UTRGV is a distributed location institution and working location issubject to change based on need.

All UTRGV employees are required to have a criminal backgroundcheck (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approvalfrom the VP of Human Resources.