Senior Administrative & HR Operations Specialist

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 56,000 - 84,000; Full time

Job summary

University of Texas is seeking a Senior Administrative Associate for Administration at the Texas Institute for Electronics in Austin. The role provides high-level administrative, HR, financial, and logistical support across the department, ensuring efficient operations and timely processing of payments, inventory, and events.

You will assist with interview scheduling, hiring processes, data management, and reporting, while supporting executive leadership.

Qualifications

• High school diploma or GED with 7+ years of admin/HR/operations experience OR a BA with 3+ years of admin/HR/operations experience.
• Experience coordinating multiple priorities in a fast-paced environment with strong attention to detail.
• Experience processing transactions, maintaining records, and tracking items through completion.
• Strong written and verbal communication skills and ability to interact professionally with a wide range of stakeholders.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Ability to handle sensitive and confidential information with discretion.
• Ability to work independently and support a variety of administrative functions simultaneously.

Responsibilities

• Support the Administrative Officer with special assignments and ad hoc requests.
• Process routine payment vouchers in DEFINE and track through approval.
• Serve as inventory control coordinator and maintain equipment inventory records.
• Submit and track work orders for service, construction, moving, surplus, and events; order office supplies.
• Organize events and meetings, secure space, and coordinate catering.
• Arrange travel for staff and visitors as requested.
• Assist HR with interview scheduling, data management, and hiring processes; maintain HR records.
• Provide backup support to HR and Administrative staff and travel between locations as needed.
• Provide clerical support to the CEO and CTO as needed.

Skills

Strong written and verbal comms

Organizational skills

Multitasking

Independent work

Education

Bachelor's degree + 3+ years

High school diploma or GED + 7+ years

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

Workday

DEFINE

Qualtrics

DocuSign

Smartsheet

Job description

University of Texas is seeking a Senior Administrative Associate for Administration at the Texas Institute for Electronics in Austin. The role provides high-level administrative, HR, financial, and logistical support across the department, ensuring efficient operations and timely processing of payments, inventory, and events.

You will assist with interview scheduling, hiring processes, data management, and reporting, while supporting executive leadership.