ADMINISTRATIVE COORDINATOR

University of Texas Rio Grande Valley; Edinburg (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

University of Texas Rio Grande Valley seeks an Administrative Coordinator to coordinate activities and supervise a department’s operations. The role relieves the administrator from routine decisions and handles complex administrative tasks across policies and procedures.

The position involves budgeting, records management, meeting coordination, and procurement. It requires strong communication, teamwork, and the ability to multi-task in a university environment.

Qualifications

• Bachelor's degree from an accredited university.
• Two (2) years of office administrative or business management experience.
• Experience within higher education is preferred.

Responsibilities

• Plan, organize, and coordinate administrative operations.
• Assist in preparing and analyzing budgets and merit pay recommendations.
• Maintain departmental personnel files and records of credentials/licensing.
• Schedule department and committee meetings and prepare notices/agendas.
• Monitors expenditures and processes bills for payment.
• Coordinate procurement of equipment and supplies.
• Supervise assigned staff and plan workload priorities.
• Support annual budget or grant applications and report preparation.

Skills

Budgeting

Staff supervision

Interdepartmental coordination

Interpersonal communication

Education

Bachelor's Degree

Bachelor's Degree in Business Administration

Tools

PeopleSoft AP/AR

Concur

TouchNet Marketplace

iTravel

OneCard

iShop

Room reservations/Ad Astra

Job description

ADMINISTRATIVE COORDINATOR

Posting Number: SRGV9161

Number of Vacancies: 1

Location: Weslaco, Texas

Department: RCV College of Business and Entrepreneurship /Center for Innovation Commercial

FLSA: Exempt

Scope of Job

To coordinate activities and provide supervision in the operationand administration of a department. To relieve the administrator ofa large volume of complex decisions. Responsible for making complexadministrative decisions requiring knowledge of a wide range ofregulations, policies, and procedures. Also, responsible for fiscaland administrative activities for a large department orcomprehensive responsibility for the operation and direction of asmaller department.

Description of Duties

• Plans, organizes, and coordinates administrativeoperations.
• Assists director and/or manager in preparing and analyzingbudgets, merit pay recommendations, as well as assisting during theinterviewing/hiring process.
• Maintains and verifies departmental personnel files includingrecords of required employee credentials and licensing.
• Maintains departmental procedures manuals.
• Schedules and arranges department and committee meetingsincluding the preparation of meeting notices and agendas.
• Monitors and maintains control of expenditures withinbudgets.
• Processes bills for payment.
• Assists in report preparation and in responding to officialinquiries.
• Coordinates procurement of equipment and supplies.
• Interprets rules, regulations, and policies and executes asapplicable.
• Relieves administrator of a wide variety of internaladministrative duties which require a thorough understanding of thefunctions, programs, and policies of the University anddepartment.
• Interprets and reviews administrative decisions, policies, andinternal procedures.
• Plans, supervises, and schedules the work of assignedstaff.
• Determines work priorities and evaluates work progress.
• Assists in the preparation of the annual budget and/or grantapplications and maintains the current status of the same withrespect to funds available and obligated.
• Coordinates the collection of information or the preparation ofreports and compiles or supervises the compilation of data forreports.
• Serves as a liaison with other departments on policies,procedures, and practices.
• Reports directly to the top administrator in thedepartment.
• Performs related duties as required.

Supervision Received

General direction from the assigned supervisor.

Supervision Given

Supervises assigned staff.

Required Education

Bachelors Degree from an accredited University.

Preferred Education

Bachelors Degree in Business Administration from an accreditedUniversity.

Licenses/Certifications

None.

Required Experience

Two (2) years of office administrative or business managementexperience.

Preferred Experience

Experience within higher education. Experience with UTRGV systemsand platforms, including PeopleSoft AP and AR, reconciliations,TouchNet Marketplace, invoicing and purchasing processes, iTraveland OneCard, Concur, iShop, and room reservations/Ad Astra.

Equipment

Personal computer, word processing, spreadsheet, and databasesoftware. Standard office machines.

Working Conditions

Needs to be able to successfully perform all required duties.Indoor office environment.

Other

Some evening and /or weekend work and travel may be required.Ability to multi-task. Must possess strong interpersonal, oral, andwritten communication skills. Work requires the application ofconsiderable judgment and discretion.

Physical Capabilities

N/A

Employment Category

Full-Time

Minimum Salary

Commensurate with Experience

Posted Salary

Commensurate with Experience

Position Available Date

09/25/2026

Grant Funded Position

No

EEO Statement

It is the policy of The University of Texas Rio Grande Valley topromote and ensure equal employment opportunities for allindividuals without regard to race, color, national origin, sex,age, religion, disability, sexual orientation, gender identity orexpression, genetic information or protected veteran status. Inaccordance with the requirements of Title VII of the Civil RightsAct of 1964, the Title IX of the Education Amendments of 1972,Section 504 of the Rehabilitation Act of 1973, and the Americanswith Disabilities Act of 1990, as amended, our University iscommitted to comply with all government requirements and ensuresnon-discrimination in its education programs and activities,including employment. We encourage women, minorities anddifferently abled persons to apply for employment positions ofinterest.

Additional Information

UTRGV is a distributed location institution and working location issubject to change based on need.

All UTRGV employees are required to have a criminal backgroundcheck (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approvalfrom the VP of Human Resources.