Administrative Operations Coordinator

University of Texas Rio Grande Valley; Weslaco (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

The University of Texas Rio Grande Valley in Weslaco, TX invites applications for an Administrative Coordinator. You will coordinate departmental operations, support the department head, and ensure efficient administration across budgeting, records, and meetings.

Responsibilities include coordinating budgets, preparing reports, scheduling meetings, maintaining personnel files, and supervising assigned staff. A Bachelor’s degree is required.

Qualifications

• Plans, organizes, and coordinates administrative operations.
• Assists director in budgets, merit pay, and hiring processes.
• Maintains departmental personnel files and required credentials.
• Maintains departmental procedures manuals.

Responsibilities

• Plans, organizes, and coordinates administrative operations.
• Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process.
• Maintains and verifies departmental personnel files including records of required employee credentials and licensing.
• Maintains departmental procedures manuals.
• Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas.
• Monitors and maintains control of expenditures within budgets.
• Processes bills for payment.
• Assists in report preparation and in responding to official inquiries.
• Coordinates procurement of equipment and supplies.
• Interprets rules, regulations, and policies and executes as applicable.
• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department.
• Interprets and reviews administrative decisions, policies, and internal procedures.
• Plans, supervises, and schedules the work of assigned staff.
• Determines work priorities and evaluates work progress.
• Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.

Job description

The University of Texas Rio Grande Valley in Weslaco, TX invites applications for an Administrative Coordinator. You will coordinate departmental operations, support the department head, and ensure efficient administration across budgeting, records, and meetings.

Responsibilities include coordinating budgets, preparing reports, scheduling meetings, maintaining personnel files, and supervising assigned staff. A Bachelor’s degree is required.