Senior Executive Administrative Partner

Baker Tilly; San Jose (CA); On-site; USD 40,000 - 68,000; Full time

Job summary

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced administrative support for principals and firm leaders in a defined geography. This in-person role supports onsite leadership needs and market growth.

Responsibilities include complex calendar management, travel coordination, confidential communications, and cross-functional coordination to enable executive priorities. Strong organizational skills and discretion are essential in a fast-paced environment.

Qualifications

• High school diploma or GED;HS diploma preferred.
• 0-1 year of relevant experience; 5-8 years preferred.
• Strong organizational and priority management; protect executive time.
• Excellent written and verbal communication; draft correspondence and materials.
• Discretion and confidentiality with executive, client and firm information.
• Proficient in Microsoft Office (Outlook, PowerPoint) and Teams/SharePoint.
• Ability to manage domestic/international travel and multi-stakeholder scheduling.
• Matrixed and evolving organization; balance firm standards with leader needs.
• Overtime may be required during peak seasons.

Responsibilities

• Dual role supporting both office operations and administrative leadership.
• Leader Scheduling & Prioritization: manage complex calendars and triage requests.
• Leader Travel & Expense Management: coordinate itineraries and expenses; geo support.
• Leadership Communications & Materials: draft correspondence, talking points, and presentations.
• Stakeholder Coordination & Meeting Support: onsite/virtual meetings, logistics, AV, catering.
• Light Project / Initiative Coordination: track tasks and coordinate cross-functional work.
• Perform other duties as required and assigned.

Skills

Organization & Prioritization

Written & Verbal Communication

Discretion & Confidentiality

Executive Presence

Problem Solving

Travel & Scheduling

Project Coordination

Stakeholder Management

Education

High School Diploma

Tools

Microsoft Office Suite

Outlook

PowerPoint

Teams

SharePoint

Video Conferencing Tools

Job description

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced administrative support for principals and firm leaders in a defined geography. This in-person role supports onsite leadership needs and market growth.

Responsibilities include complex calendar management, travel coordination, confidential communications, and cross-functional coordination to enable executive priorities. Strong organizational skills and discretion are essential in a fast-paced environment.