Executive Assistant

SGS Technologie Pvt Ltd.; Saint Petersburg (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

SGS Technologie Pvt Ltd. seeks an experienced executive assistant to support two or more SVPs in the Technology organization. The role involves managing complex calendars, coordinating meetings, and handling travel and expenses with precision.

You will serve as a gatekeeper for communications and help maintain smooth day-to-day operations. The ideal candidate excels in confidential environments, communicates clearly, and collaborates across IT Admin teams to ensure top-tier support for senior

Qualifications

• Experience providing executive support to senior leaders in a technology organization.
• Ability to manage calendars, travel, and expense reporting for SVPs.
• Strong written and verbal communication and document preparation skills.

Responsibilities

• Provides full-spectrum executive support to two or more SVPs within the Technology organization.
• Answers phones, assists visitors, and resolves administrative inquiries.
• Schedules and coordinates meetings, events, interviews, and travel arrangements.
• Procures office and kitchen supplies and manages floor stock.
• Assists with hoteling issues and coordinates IT equipment fixes.
• Submits weekly expense reports and reconciles corporate AmEx accounts.
• Sorts, screens, reviews, and distributes incoming/outgoing email.
• Builds professional relationships within the IT Admin Team.

Skills

Executive support

Calendar management

Email & correspondence

Travel coordination

Expense reporting

Meeting scheduling

Document preparation

Job description

This person will be responsible for providing executive administrative support to 4 Senior Vice Presidents. They are high level executives so the importance of providing top-notch, quality candidates is extremely important

Essential Duties and Responsibilities

• Provides the full spectrum of support to two or more SVPs within the Technology organization
• Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries
• Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements
• Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor
• Assist with hoteling issues that may arise throughout the day within the executive’s organization. This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etc
• Submit expense reports weekly and reconcile Corporate American Express accounts of the executives
• Sorts, screens, reviews and distributes incoming and outgoing email
• Build strong professional relationships with colleagues within the IT Admin Team and within the firm

Knowledge of:

• Organizational policies and practices
• Confidentiality policies
• Investment concepts, practices and procedures used in the securities industry
• Principles of banking and finance and securities industry operations
• Terminology of financial markets and technology products

Skill In:

• Performing a range of executive support activities for a senior vice president of a major organizational functional area
• Answering telephones and assisting visitors
• Prepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documents
• Scheduling and coordinating meetings, events, interviews and appointments
• Preparing reports
• Establishing and maintaining files, databases and other records
• Performing routine analyses and calculations involved in preparing reports