Strategic Executive Assistant - Calendar, Travel & Projects

Quad Med Medical Clinic; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

Quad Med Medical Clinic is seeking an experienced Executive Assistant to provide comprehensive administrative support to multiple executives. The role coordinates calendars, travel and meetings, handles complex inquiries, and ensures smooth operations across departments.

You will manage expenses, assist in preparing reports, and oversee cross-functional projects with a proactive, detail-oriented approach. Bachelors degree and 5+ years of experience required.

Qualifications

• Bachelors degree in business administration, office management, marketing, or related field.
• Minimum of 5 years of executive administrative support experience.
• Proficient in Microsoft Office; strong written and verbal communication.

Responsibilities

• Coordinate and manage executives calendars, meetings, and travel plans.
• Serve as liaison between executives, clients, and stakeholders, handling complex inquiries.
• Prepare meeting materials including agendas, presentations, and minutes; arrange logistics.
• Plan and book travel itineraries for executives; arrange accommodations and transport.
• Prepare, submit, and monitor expense reports; flag inaccuracies or delays.
• Maintain confidential files and assist in drafting reports and documents.
• Oversee cross-functional projects and provide status updates to executives.

Education

Bachelors degree in business administration

Tools

Outlook

Word

PowerPoint

Excel

Concur

Job description

Quad Med Medical Clinic is seeking an experienced Executive Assistant to provide comprehensive administrative support to multiple executives. The role coordinates calendars, travel and meetings, handles complex inquiries, and ensures smooth operations across departments.

You will manage expenses, assist in preparing reports, and oversee cross-functional projects with a proactive, detail-oriented approach. Bachelors degree and 5+ years of experience required.