Senior Executive Admin | Travel, Events & Ops

TNA Toyota Motor Engineering & Manufacturing North America, Inc. Company; Plano (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Healthcare plans

Tuition reimbursement

Vehicle purchase discount

Lease vehicle program

Paid holidays

Relocation assistance

Job summary

Toyota Motor Engineering & Manufacturing North America, Inc. in Plano, TX is seeking an Executive Administrative Assistant to support the daily requirements of the Executives and the PPM Department.

The role reports to the PPM Group Manager and demands proactive calendar management, travel arrangements, and timely reporting. You will coordinate cross-functional meetings, onboard new hires with IT ticketing, prepare reports, manage vendor payments, and handle confidential information in a

Qualifications

• 5+ years supporting Director-level or higher executives.
• 5+ years coordinating domestic and international travel.
• 5+ years planning meetings for 25+ attendees.
• Intermediate Excel with formulas, PivotTables, charts.
• Experience processing POs, invoices, or vendor payments.
• Experience handling confidential information.
• Bachelor's degree required.

Responsibilities

• Coordinate executive schedules and travel in a fast-paced environment.
• Arrange meetings, conferences, and training sessions with cross-functional teams.
• Support onboarding by initiating IT tickets and securing resources.
• Provide project teams with administrative support and reporting.
• Manage office supplies and coordinate vendor payments cost-effectively.
• Support ad hoc operational activities to meet department goals.

Skills

Executive support

Travel planning

Meeting coordination

Excel mastery

PO processing

Confidential info handling

IT onboarding support

Education

Bachelor's Degree

Tools

Monday.com

MS Project

Chrome River

Ariba

Job description

Toyota Motor Engineering & Manufacturing North America, Inc. in Plano, TX is seeking an Executive Administrative Assistant to support the daily requirements of the Executives and the PPM Department.

The role reports to the PPM Group Manager and demands proactive calendar management, travel arrangements, and timely reporting. You will coordinate cross-functional meetings, onboard new hires with IT ticketing, prepare reports, manage vendor payments, and handle confidential information in a