Executive Administrative Specialist for Operations & Reporting

Toyota Tsusho Systems Corporation; Plano, Northern (TX, KY); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Toyota Tsusho Systems US, Inc. is seeking an experienced Administrative Assistant to support Business Unit leadership and teams in Plano, TX. You will coordinate meetings, travel, document control, and expense tracking while ensuring accurate data reporting and cross-functional communication.

The role emphasizes organization, professionalism, and proactive problem solving in a fast-paced environment, with opportunities to develop operations and financial tracking skills.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 3–5 years of executive administrative support experience.
• Advanced proficiency in Microsoft Office Suite.
• Strong data handling and cost-tracking skills.
• Excellent written and verbal communication.

Responsibilities

• Provide comprehensive administrative support to leadership.
• Coordinate daily operations, meetings, travel, and invoices.
• Collaborate on HR and office management tasks.
• Manage inventory, shipments, and deliveries for the BU.
• Prepare reports and data for departments.
• Present data using Excel, PowerPoint, and Word for tracking.
• Organize team events and internal communications.
• Serve as primary contact for admin inquiries.
• Handle expense figures and cost documentation.
• Support financial operations as needed.

Skills

Executive-level administrative support

Data analysis and reporting

Organizational skills

Communication skills

Multi-tasking

Education

Bachelor’s degree in Business Administration, Communications, or a related field

Tools

Microsoft Excel

PowerPoint

Word

Job description

Toyota Tsusho Systems US, Inc. is seeking an experienced Administrative Assistant to support Business Unit leadership and teams in Plano, TX. You will coordinate meetings, travel, document control, and expense tracking while ensuring accurate data reporting and cross-functional communication.

The role emphasizes organization, professionalism, and proactive problem solving in a fast-paced environment, with opportunities to develop operations and financial tracking skills.