Senior Executive Assistant - Calendar & Travel Maestro

Atterro; Plano (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Paid Time Off

Job summary

Staffmark Total Talent Solutions in Plano, TX seeks an Executive Assistant to provide high-level administrative support, handling research, information requests, and clerical work for executives and their teams. This on-site role emphasizes calendar management, travel coordination, and cross-divisional liaison.

The ideal candidate has a 2-year degree (or equivalent) and 10+ years’ experience with executives, plus strong communication, organization, and multitasking skills.

Qualifications

• 2-year degree or equivalent work experience.
• 10+ years’ experience required.
• Experience working with executives is mandatory.
• Verbal and written communication skills, multitasking, customer service skills, and interpersonal skills.
• Expert ability to work independently and manage one’s time.
• Expert ability to keep information organized and confidential.

Responsibilities

• Supervise general office duties such as ordering supplies and maintaining records management systems.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze memos, submissions, and reports to determine significance and plan distribution.
• Prepare agendas and arrange committee, board, and other meetings.
• Make travel arrangements and planning meetings as needed.
• Submit travel and expense sheets for leaders and IT submissions.
• Respond to requests for updates such as organizational charts or seating charts.
• Manage an active calendar; keep executives on track and resolve conflicts.
• Assist with staff onboarding and off-boarding, including equipment setup and system access.
• Triage basic hardware, software, and phone issues; manage office supplies.
• Liaison with customers and internal executive level.
• Develop and maintain cross-divisional relationships with other admins.

Skills

Expense reports

Travel arrangements

Calendar coordination

Education

Two-year degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Staffmark Total Talent Solutions in Plano, TX seeks an Executive Assistant to provide high-level administrative support, handling research, information requests, and clerical work for executives and their teams. This on-site role emphasizes calendar management, travel coordination, and cross-divisional liaison.

The ideal candidate has a 2-year degree (or equivalent) and 10+ years’ experience with executives, plus strong communication, organization, and multitasking skills.