Senior Executive Assistant to Leadership Team

Toyota North America; Plano (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Vehicle discount

Lease program

Health plans

401(k)

Job summary

Toyota North America is seeking an experienced administrative professional to provide high-level support to directors and executives in a fast-paced environment in Plano, Texas. You will manage complex calendars, coordinate domestic and international travel, and support onboarding and reporting efforts.

Ideal candidates bring 5+ years of executive-level support, strong Excel skills, and experience handling confidential information.

Qualifications

• Five+ years supporting Director-level or higher executives, including multiple executives
• Five+ years coordinating domestic and international travel, including itineraries and expense reconciliation
• Five+ years planning meetings or events for 25+ attendees, with vendors, facilities, catering, and technology
• Intermediate+ Excel proficiency with formulas, charts, PivotTables, formatting, and data validation
• Experience processing purchase orders, invoices, expense reports, or vendor payments in an enterprise system
• Experience handling confidential or sensitive business information

Responsibilities

• Provide administrative support to Group Managers and Vice President in a fast-paced environment, managing complex calendars, travel arrangements, and expense reports
• Coordinate schedules, resources, and logistics for onsite and offsite meetings and training with cross-functional teams and vendors
• Support new hire onboarding by initiating IT tickets and securing resources for new team members
• Prepare and distribute reports; provide other admin support as needed to meet business objectives
• Manage office needs cost-consciously, including supplies, catering, and vendor payments

Skills

Executive support

Travel coordination

Meeting planning

Excel proficient

Vendor payments

Confidential information handling

Education

Bachelor's degree

Tools

Monday.com

MS Project

Chrome River

Ariba

Job description

Toyota North America is seeking an experienced administrative professional to provide high-level support to directors and executives in a fast-paced environment in Plano, Texas. You will manage complex calendars, coordinate domestic and international travel, and support onboarding and reporting efforts.

Ideal candidates bring 5+ years of executive-level support, strong Excel skills, and experience handling confidential information.